What are the responsibilities and job description for the Accounts Payable Specialist position at First Bank?
SUMMARY:
The position of Accounts Payable Specialist is responsible for supporting the Accounts Payable Supervisor to ensure the smooth operation of the Accounts Payable department by performing a variety of accounting duties; receives invoices and/or statements and distributes for appropriate approval; processes accounts payable transactions; works with vendors and bank staff to assist with any AP related questions or problems; and performs other duties associated with Accounts Payable and the Bank’s general ledger accounts.
ESSENTIAL FUNCTIONS:
- Processes accounts payable transactions for First Bank and First Bancorp.
- Maintains scheduled payments such as rents, janitorial services and lawn services. Verifies supporting contracts and agreements on file are current and if not, contacts manager to request a current copy.
- Become well versed on First Bank’s Travel & Expense policies to support employee expense questions and/or Concur system questions.
- Processes employee expense reimbursements.
- Verifies that invoices have been charged to the correct branch/department and GL account number.
- Processes petty cash reimbursements for branches.
- Processes any stop payments and voids of expense checks, ACH and direct deposit payments.
- Assist with setting up new vendors as needed. Verifies that proper paperwork has been received and filled out completely (Vendor Form and W-9). Review set up of new vendor when added by a coworker.
- Provides support to Accounts Payable Supervisor, branches and internal departments where service or assistance is needed.
- Prepares state and county use and property tax reports as required by deadlines.
- Performs related clerical duties such as mailing AP payment checks, answering the telephone, copying, sorting and distributing mail, filing, ordering office supplies, etc.
- Completes annual compliance courses.
- Adheres specifically to all corporate policies and procedures. Also adheres to Federal and State regulations and laws; including, the Bank Secrecy Act and the Anti-Money Laundering Act.
- Adheres to all levels of our Service Excellence standards.
- Performs other duties as required.
GENERAL QUALIFICATIONS:
Knowledge & Experience: These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. Individual abilities may result in some deviation from these guidelines.
- High school diploma or general education degree (GED); or the equivalent combination of education and experience. Some higher education or two-year degree preferred but not required.
- Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business, accounting or financial industry related.
- Knowledge of Bank operations preferred but not required, products and services; related state and federal laws and regulations, and other Bank operational policies and procedures.
- Excellent organizational and time management skills – ability to work with minimal supervision.
- Knowledgeable in Microsoft Office Products (Excel, Word and Outlook), Zoom.
- Familiarity with banking industry specialty software programs (FIS Horizon, Prologue, Blackline) is preferred but not required.
- Ability to apply verbal, written and interpersonal communication skills to carry out instructions and instruct personnel.
Physical Demands/Work Environment: Vision, hearing, speech, dexterity, visual concentration. A valid driver’s license is required. Must have the ability to stand, walk, sit and use hands and fingers. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled. The environment is a professional office with standard office equipment
Cognitive Requirements: Learning, thinking, concentration, ability to exercise self-control, ability to work in a customer relations’ environment. Must be able to pay close attention to detail and be able to work as a member of a team. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations’ situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
