What are the responsibilities and job description for the Office Manager and HR Coordinator position at First Coast Accounting?
We are seeking a dedicated Office Manager / HR Coordinator to support our team. This role involves maintaining an organized office, event planning, and junior-level HR responsibilities.
Responsibilities
Office Management
- Maintain a tidy and organized office environment.
- Oversee office logistics including managing expenses related to ordering office items, gifts, travel accommodations, and incoming mail and deliveries.
- Plan and distribute birthday and work anniversary cards.
- Register visitors, manage access badges, and submit maintenance requests.
- Set up and manage conference rooms for events and client meetings.
- Order and arrange lunches, refreshments and other food orders for meetings.
- Manage phone, voice mail messages, and visitors.
- Partner with stakeholders, including office building management and vendors.
- Ensure a welcoming office environment that fosters a positive corporate culture.
- Other duties as needed to support the team, office operations, or overall business needs.
Event Planning
HR Coordination
Qualifications
First Coast Accounting, is an equal opportunity / affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications.
It is First Coast Accounting standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.
First Coast Accounting expressly reserves the right not to consider unsolicited referrals and / or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.
First Coast Accounting further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with First Coast Accountings. Any resume or CV submitted to any employee of First Coast Accounting without having a First Coast Accounting vendor agreement in place will be considered the property of First Coast Accounting.
