ACCOUNTS PAYABLE SUPERVISOR

Job Summary:

The Accounts Payable Supervisor provides overall supervision and coordination of the accounts payable process. The Accounts Payable Supervisor performs complex accounting responsibilities to ensure the timely and accurate processing of vendor invoices and payments.

Incumbent is expected to have excellent problem solving and communication skills, possess the ability to build lasting business relationships, and exhibit professionalism, and maintain excellent attendance.

Essential Job Duties and Responsibilities:

• Responsible for the supervision of the accounts payable technicians, including hiring, training, coaching, performance review and assigning and directing the work flow
• Translate knowledge to the staff to ensure a smooth and consistent flow of data
• Ensure vendors are paid in a timely manner and that any issue with vendors or payments are investigated and resolved promptly; ensure appropriate approvals are obtained on all invoices
• Ensure appropriate processing and system controls are in place and maintained to guarantee the integrity of all transactions in adherence with accounting policies and procedures
• Maintain a thorough understanding of the accounting structure and associated systems
• Assist accounting department and/or vendors with issue resolution of problem invoices
• Work with Vendor Maintenance and Vendor Compliance to ensure that vendor files and vendor information are maintained and organized
• Identify and develop processes that will continually increase accuracy and efficiency thus improving productivity
• Interact effectively with other managers, accounting staff, and vendors
• Provide backup and ensure departmental staffing needs are covered for absences and vacations
• Participate in special projects and other functions as required by manager
• Assist with the reconciliation, preparation and distribution of 1099 forms
• Sets goals, establishes priorities, and develops and documents procedures and workflow to ensure compliance with company established accounting practices, policies and procedures
• Must have ability to define problems, collect and analyze data and draw valid conclusions
• Delegate tasks and responsibilities to achieve quality outcomes

Knowledge, Skills and Abilities (KSAs):

• Knowledge of basic accounting principles
• Ability to multi-task and work under tight deadlines with flexibility
• Strong organizational, time management, and prioritization abilities
• Excellent communication, analytical and interpersonal skills
• Ability to analyze and evaluate data
• Operate office machinery and software
• Proficient in MS: Excel, Word and Access
• Sage Timberline and/or RealPage experience a plus

Education and Experience:

• Proficient in accounting functions
• Three to five years of accounts payable experience
• Supervisory experience
• High School Diploma or Equivalent
• Bachelor's Degree a plus

Physical Demands:

• Must be able work with a computer for a minimum of 7 hours daily
• Must be able to read printed materials and computer screen
• Must be able to effectively and professionally communicate in e-mail, by phone, or in person during the course of the workday
• Ability to perform data entry, keyboarding, and mouse functions to complete job duties timely and efficiently
• Ability to use phone systems and office machines