What are the responsibilities and job description for the Contracts Administrator Specialist position at First Tek, Inc.?
Contracts Specialist II
JOB SUMMARY
Represent the company in the procurement, negotiation, and administration of non-complex contracts for goods or services. Ensure that contracts with customers are satisfactorily fulfilled and that favorable relationships with customer are maintained. Typical duties include providing interpretation of contract provisions, screening and processing customer inquiries to ensure proactive monitoring of work performed under the contract, preparing periodic report, identification of estimated completion dates, and prompt handling of customer problems. Participate in the development of non-complex proposals, negotiation of new contracts, and renegotiation of existing contracts. Support New Business Development / Marketing function.
ESSENTIAL DUTIES & RESPONSIBILITIES : Responsible for the management and administration of assigned contracts, negotiation of balanced and fair Terms & Conditions, compliance with contract requirements, and mitigation of MDSI business risk. Perform negotiations, monitor cost and schedule status, prepare Estimates to Complete (ETC), and take action(s) to correct problem areas when identified.
Monitor On-time Delivery, quality, and payment status of assigned contracts. Identify any issues and initiate corrective action(s) as appropriate.
Review customer solicitations and provide the Director, Contracts & Pricing, Senior CA-Lead, or other designated supervision interpretation and risk assessment of the Terms & Conditions, Scope of Work, and other provisions contained therein.
Participate in the review of, and subsequent transmittal of approved proposals to customers.
Disseminate information, facilitate communication, and coordinate activities of other functional departments in meeting contract requirements. Resolve conflicting schedules and / or competing resource requirements.
Participate in the development of proposals and negotiation of new contracts or modifications thereto.
Serve as primary point of contact for all assigned contracts, and secondary point of contact on all others.
Maintain accurate, complete and well-organized contract files documenting all contract actions, correspondence, and problems experienced (including actions taken).
Identify, initiate, and document actions taken to ensure customer compliance with contractual obligations, including flow-down clauses / provisions for incorporation into Purchasing Department vendor orders.
Assist MDSI Program Managers in managing and meeting all MDSI contractual obligations.
Interface with Accounting to resolve payment problems on assigned contracts.
Ensure timely and proper closeout of completed contracts.
Coordinate with the Trade Compliance Officer to process all required import / export license applications, and administer all issued licenses.
Timely / accurate / complete data entry within CostPoint.
With oversight, perform Program Manager functions on assigned contracts.
NON ESSENTIAL DUTIES
Assist the department in developing systems and procedures for the management and administration of contracts.
Participate in "action teams engaged in the resolution of internal problems and / or in the development of new methods, procedures, or tools for the general management of company business.
EDUCATION AND EXPERIENCE
Bachelor's degree (B.A. / B.S.) from four-year college or university
