Description

Job Description

Job Title – Billing Coordinator

Department:AccountingSupervisor: Billing & Collections Manager

Hours: Full-timeFLSA Status:Non-Exempt

Position Summary

Billing Coordinator’s responsibilities include, but not limited to, invoicing, running reports, compiling month-end data, checking customer guidelines, copying, printing and scanning documents and communication and staff interaction to assure accuracy.

Position Responsibilities

• Charging the Association property accounts assessments (monthly, semi-annually, quarterly, and/or annually)
• Charging the Association property accounts for collection fees
• Charging and processing the HOA property accounts for demand letters
• Requesting from the Association Managers which property accounts need to be processed for liens
• Requesting from the Association Managers which property accounts need to be processed for foreclosures
• Charging the property accounts for both Premier’s fees and the attorney’s fees
• Recording and processing all bankruptcies for property accounts
• Charging all violation fines for property accounts
• Charging all miscellaneous account fees (e.g., work-orders, resident key fobs, etc.)
• Verifying that all statuses of delinquent accounts are updated monthly
• Updating owner billing addresses

Operating Skills, Knowledge & Abilities.

Education/Training:

High school diploma or equivalency. Preference will be given to applicants with 2 to 3 years experience in an office environment performing similar tasks. Experience in Property Management industry a plus.

Experience/Knowledge:

This position requires excellent organizational skills and strong attention to detail. Ability to prioritize workload and a sense of urgency is a must. Excellent math skills and communication skills required. Individual must have the ability to work independently and as part of a team. Candidate must possess working knowledge of Microsoft Office.

Physical Requirements:

Frequent need (66% to 100% of time) to perform the following physical activities:

Example:

• Writing/typing - Corporate/inter-office, resident communications
• Grasping/turning - Telephone, doorknob use
• Finger dexterity - Operation of office equipment
• Lifting/carrying - Paperwork, deliveries, books, files, misc.)

Example:

• Over 25lbs. - Rare need (less than 1% of time)
• Between 10-25lbs. - Occasional need (1% to 33% of time)
• Less than 10lbs. - Frequent need (33% to 66% of time)

Vision Requirements:

• Frequent need (66% to 100% of time) to complete forms, read and review reports, wide variety of correspondence, view computer screen. Frequent need to see small detail.
• Frequent need (33% to 66% of time) to see things clearly beyond arm’s reach

Hearing Requirements:

• Frequent need (66% to 100%of time) to communicate over telephone and in person with vendors, corporate and resident staff, residents and prospects.

Speaking Requirements:

Constant need (66% to 100% of time) to verbally communicate with home owners, vendors, and staff.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

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cc: Personnel File

Billing Coordinator

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