Executive Assistant

About F.I.S.H.

F.I.S.H. of SanCap has been changing lives in our island communities since 1982. We started with people just lending a helping hand to those who live, work or visit here. Today we deliver a full array of social services, including food programs, island-based education, social and senior services, helping hands and financial assistance. We are the ground-zero source for help and networking for those in need.
Our Mission and Vision
F.I.S.H. of SanCap enriches the lives of all people living and working on Sanibel and Captiva islands by neighbors helping neighbors with social services, education, and food programs. We seek to create island communities where all people have the supports they need to thrive.
Position Summary
Our organization is seeking a highly organized and proactive Executive Assistant to provide essential support to our executive team. The ideal candidate will have excellent communication skills, a knack for handling multiple tasks efficiently, and a detail-oriented approach to ensure smooth daily operations. This role requires a reliable individual who can manage confidential information with discretion, handle frequent document editing, and aid in community and fundraising events.
Supervision
Reports directly to Executive Director and President & CEO. This position has no direct reports.
· Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.

· Maintain company calendar and external events.

· Serve as the primary contact for internal and external inquiries, assisting with correspondence if needed

· Perform document editing and maintain organized records of correspondence and client information.

· Check and update calendars frequently, coordinating and following up on donor and community partners calls

· Respond promptly to emails and other inquiries, providing timely support for FISH clients and stakeholders.

· Support project coordination by tracking deadlines, deliverables, and progress updates.

· Organize and plan events, managing logistics to ensure successful execution.

· Establish and maintain relationships with various stakeholders throughout the islands raise awareness of FISH programs to potential clients, volunteers, and community partners.

· Maintain a positive agency image by being active and visible in the community and by working closely with other professional, civic and private organizations

· Maintain Brand Awareness, including proofreading and reviewing marketing material for accuracy and clarity before distribution.

· Utilize Google Workspace, Outlook, and FISH drive for document creation, data management, and communication

QUALIFICATIONS

· Proficiency in Google Workspace and Microsoft Office is essential.

· Excellent calendar management skills with the ability to prioritize tasks effectively.

· Experience in project coordination and event planning is an advantage.

· Strong attention to detail with exceptional proofreading skills.

· Ability to handle confidential information with integrity and professionalism.

Job Type: Full-time

Pay: $48,000.00 - $54,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $48,000 - $54,000