What are the responsibilities and job description for the Accounting Assistant position at FISK UNIVERSITY?
Job Details
Description
POSITION SUMMARY:
The Accounting Assistant will ensure that the communication in the office is clear and concise while assisting the Senior Grants Accountant. Assist with the preparation of the financial reporting, must be detailed in data entry and able to work with accounts receivable and accounts payable. Must be able to provide excellent customer serve when communicating with faculty and staff.
ESSENTIAL FUNCTIONS:
Set up and maintain new grants:
- Knowledge of basic accounting skills
- Capable and willing to learn the process of the Federal grant accounting standards.
- Must be accurate with data entry.
- Must be detailed oriented when working with Contracts.
- Assist with the set-up and maintenance of new grant accounts.
- Request accounting information for grants from Business Office.
- Route Grant checks to appropriate offices for deposit when necessary.
- Enter direct and indirect cost allocations, match journal entries.
- Update PIs/OSP on available grant funds periodically.
- Assist the Senior Grants Manager with the preparation of the monthly data for the business office on funding draws from Federal Agencies (DOE, NIH, NSF, NIJ)
- Must have excellent communication and administrative skills to assist the Senior Grants Accountant.
- Must be able to follow directions, both written and verbal.
- Other duties as assigned.
SECONDARY FUNCTIONS:
- Respond to internal/external requests in a timely manner.
- Assist with training and workshops for all PIs.
SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
- Excellent communication skills, both written and oral
- Ability to communicate processes and procedures required of PI/OSP in grant administration and management.
- Ability to manage multiple projects, to anticipate information needs of PI/OSP related to grants, and to respond to new situations. Must possess a high level of accuracy and be detail oriented.
- Excellent interpersonal, problem-solving and organizational skills.
- Ability to learn new software and technologies quickly.
Qualifications
Education: A bachelor’s degree in business, Accounting or other related field from an accredited college/university; seminars or courses in grant management are a plus
Experience: 1-2 years accounting, budget management or related experience. Must be an experienced user with Microsoft Word and Excel; advanced database skills is a plus
Licenses or Certificates: None required.
Additional Requirements: A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, addresses and phone numbers of three (3) references will be required of the successful applicant.
