What are the responsibilities and job description for the Accounts Payable Lead position at Flambeau?
General Summary:
The purpose of this position is to provide financial, administrative and clerical support to the organization through the accounts payable department. Primary responsibilities will be related to processing payables.
Essential Duties:
- Process various types of accounts payable transactions including PO receipt invoice matching, data entry of vendor invoices, employee expense reports, manual check requests, and PO receipt invoice matching.
- Review all invoices for appropriate documentation and approval prior to payment.
- Processing weekly payment runs for AP Checks, ACH, Wire, and Credit Card.
- Independently research, determine, and resolve invoicing errors.
- Provide assistance with sorting, preparing invoices, and mail.
- Scan all AP invoices into system.
- Monitor and ensure accuracy of supplier database including payment terms & W-9 form documentation.
- Review and respond to supplier inquiries as needed, and escalate when required.
- Reconcile vendor statements including researching and correcting discrepancies.
- Understand and monitor invoices for appropriate use tax.
- Set up and maintain supplier ACH and credit card payment information.
- Process all China office invoices/wires including verifying PO receipts & obtaining necessary approvals.
- Maintain and review the Unvouchered Receipts Report.
- Perform monthly general ledger account reconciliations as assigned.
- Review year-end supplier 1099 reporting, prepare the forms, and electronically file with the IRS.
- Provide assistance for year-end audit requests.
- Assist in month end closing.
- Additional duties as assigned.
