Executive Assistant/Chief of Staff

Retirement Community in Rockville, MD seeking a FT Chief of Staff to directly support the CEO / President and other in the Sr. Leadership Team.

Hours / Schedule : Full-time, flexible

Job Type : Contract to Hire

Location Requirements : M-TH on-site, Fridays remote

Rate : $40-50 / hour based on experience.

Job Description :  The Chief of Staff / Executive Administrative Assistant reports directly to the CEO / President and provides executive administrative support in a one-on-one working relationship with the CEO / President while providing support as needed for other senior leadership team members. Ideal candidate will be an experienced professional partner with a proven track record of consistently delivering exceptional administrative services / support. We are seeking someone who consistently embodies organization's mission, vision, and values; is a master of communication, customer service, planning, execution; is detailed oriented / organized, balances multiple priorities, and maintains confidentiality.

Responsibilities :

• Plans, communicates, coordinates, and executes the CEO / President's and other support persons’ schedules. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO / President
• Anticipates and successfully / timely completes deliverables which facilitates the CEO / President's ability to effectively lead
• Creates presentations and other documents to support the CEO / President’s work, ensuring that those documents reflect the organization’s mission, vision, values, and commitment to an excellent work product
• Uses exceptional communication capabilities to draft, edit, and finalize documents that accurately and professionally reflect organization's business operations
• Provides support for the CFO and Chief Human Resources and Compliance Officer
• Is professional in appearance, behavior, communication, performance, and presence
• Demonstrates professional development / skills competency in all areas

Performance and Professionalism

Maintains professional presence when representing organization; exhibits degree of professionalism consistent with standards in performance, behavior, and appearance.

• Always maintains resident confidentiality and privacy according to policies and procedures; uses discretion when discussing confidential matters
• Demonstrates courteous and cooperative behavior with residents, families, co-workers, subordinates, supervisors, and other department staff
• Maintains positive working relationships with management and coworkers; willingly follows directions and requests as appropriate
• Exhibits professional standards through appearance and demeanor consistent personnel standards
• Demonstrates a thorough knowledge of work assignments and performs in a manner to meet quality and timeliness objectives
• Demonstrates knowledge and understanding of policies and procedures; seeks clarification or interpretation from appropriate supervisor when needed
• Uses tactful, diplomatic communication techniques in all relations with others

Professional Development

Demonstrates professional development / skills competency in all activities.

• Participates in in-service, projects, or committees as time permits
• Maintains all certifications necessary for employment
• Demonstrates flexibility, open mindedness, and versatility in adjusting to changing environments and requirements as necessary
• Commits to continually improving his / her skills through participations in education opportunities whether offered on the job, within, or outside of the community, to increase knowledge of work-related issues
• Maintains a current knowledge of federal, state and other regulations applicable to job

Qualifications :

• Bachelor's degree required
• 5-10 years of high level and fast paced experience supporting C-Suite Executives
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) required, with experience in Adobe Acrobat, Visio, Project, and other board software preferred
• Expert-level verbal and written communication skills
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Demonstrated proactive approach to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team player, with the ability to also work independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions

FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.

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Salary : $40 - $50