Chief of Staff / Executive Assistant

Summary/Objective

Reporting to the Executive Director, the Chief of Staff will be responsible for ensuring world-class execution of the Office of the Executive Director. You will support the Executive Director, Deputy Director, and the executive management team in handling day-to-day responsibilities while keeping a focus on overall business plan execution.

Duties and Responsibilities - Specific duties include but are not limited to:

• The assistance in planning and directing of all financial, administrative, and operational activities for the Executive Director, Deputy Director, Board of Directors, and President of the organization.
• Strategic Communications: You will support the Executive Director and executive management team in strategic communications including developing meeting agendas, preparing presentations, and responding to emails on behalf of the Executive Director. You will participate in key meetings to ensure proper follow-up and effectively manage relationships.
• You will own strategic projects of high importance to the Executive Director and the management team, such as high-profile events, Board meetings, and other priorities as they arrive.
• May manage the workflow of team members within the organization on specific and targeted projects.
• Provide strategic guidance and input to the Executive Director.
• Act as a point of contact between employees, stakeholders, and senior management officials.
• You will collaborate with team members to oversee office space management, coordinate with external vendors as required, maintain essential documentation and policies, and provide overall support to ensure the organization operates effectively and efficiently.
• May perform other duties as assigned.
• Demonstrate superior creativity, leadership, and communicative skills.

Competencies

• Operate with the highest level of integrity.
• Demonstrated ability to work cooperatively with others and develop trusting relationships with senior leaders, external partners, and staff at all levels.
• Proven experience executing high-priority, cross-functional projects, with or without direct authority.
• Highly organized, with ability to prioritize and execute against multiple priorities on tight deadlines.
• Top-notch critical thinking and analytical skills; can break down complex problems into discrete digestible pieces and drive effective solutions.
• Excellent written and verbal communication skills.
• A demonstrated level of Financial Acumen.

Work Environment

This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to lift office products and supplies, up to 30 pounds.

Position Type/Expected Hours of Work

This is a full-time in person position, located at the NOBLE Headquarters in Alexandria, VA, Monday through Friday, 9:00 AM to 5:00 PM, with occasional weekend work and extended hours during conference preparation and execution.

Travel

Occasional travel is expected for this position- approximately 15 percent.

Required Education and Experience

• Bachelor’s degree in Business, Management, Criminal Justice, or a Social Science related field.
• The candidate is required to have at least 3-5 years of professional experience, ideally in nonprofit leadership, organizational management, startups, and rapidly changing environments.
• Working knowledge of Microsoft Office, excel spreadsheet, and various office software.
• Having an understanding and sensitivity to the role and responsibility of law enforcement.

Other Duties

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $95,000.00 - $105,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Alexandria, VA 22312: Relocate before starting work (Required)

Work Location: In person

Salary : $95,000 - $105,000