Floor City - Human Resources Specialist | HR Generalist | Executive Assistant | Accounting

Are you an organized and detail-oriented administrative professional with experience in HR coordination, scheduling, payroll, and office management? Do you thrive in a fast-paced environment, ensuring seamless operations and supporting both leadership and employees? If so, this is your chance to join FloorCity.com as an In-Showroom Administrative Coordinator, where you'll play a key role in HR, scheduling, operational reporting, and general office administration.

About FloorCity.com

FloorCity.com is a well-established flooring retailer providing high-quality products and exceptional customer service. With a growing team and a strong presence in both the U.S. and international markets, we are looking for a dedicated and detail-focused professional to help manage administrative, HR, and office functions for both showroom and remote teams.

What We're Looking For:

We need an In-Showroom Administrative Coordinator who is highly organized, proactive, and skilled in HR processes, scheduling, reporting, and office management. This role requires strong multitasking abilities, attention to detail, and the ability to coordinate across multiple time zones and teams.

Key Responsibilities:HR & Employee Coordination

• Posting new hire ads, qualifying applicants, and scheduling first-round interviews with HR.
• Managing new hire paperwork and ensuring smooth onboarding.
• Maintaining employee records for both U.S. and foreign employees.
• Updating and maintaining the Employee Manual upon approval.
• Monitoring and supporting remote employees, ensuring productivity through various software programs.
• Managing employee benefits such as Medical, 401(k), HSA, and responding to employee inquiries.
• Handling risk management and overseeing company-wide insurance policies annually.
• Managing time-off requests, tracking absences, and ensuring proper documentation.
• Verifying timecards for payroll across two systems, ensuring accurate reporting to ownership.
• Handling disciplinary actions, write-ups, and terminations, ensuring compliance with company policies.

Scheduling & Reporting

• Coordinating scheduling across three owners and employees to maintain efficiency.
• Maintaining an HR calendar that tracks employee anniversaries, birthdays, events, and holidays for two countries.
• Managing company outings and team-building events to promote a strong work culture.
• Compiling daily, monthly, quarterly, and annual sales reports to track performance.
• Creating transparent HR management systems that provide clarity for both owners and employees.
• Implementing and managing post-hire checklists, ensuring smooth transitions for new hires.

General Office Administration

• Managing office supplies and inventory, ensuring the showroom is fully stocked and organized.
• Coordinating facility maintenance, repairs, and vendor relations.
• Handling incoming phone calls and email correspondence, directing inquiries to the appropriate teams.
• Ensuring a clean, organized, and professional showroom environment for both employees and customers.
• Supporting owners and team members with administrative tasks, including document preparation and filing.
• Implementing and improving office processes to enhance efficiency and organization.
• Providing general IT support and troubleshooting, coordinating with external IT providers as needed.

Key Qualifications:

✔ Proven experience in administrative, HR, or office management roles, preferably in a retail, showroom, or customer-facing environment.
✔ Strong organizational and multitasking skills—ability to manage HR, scheduling, and operational tasks simultaneously.
✔ Proficiency in HR software, payroll systems, and reporting tools.
✔ Excellent written and spoken English, with strong communication and interpersonal skills.
✔ Ability to handle sensitive employee information with discretion and professionalism.
✔ Strong problem-solving skills, with the ability to streamline administrative processes.
✔ Detail-oriented mindset, ensuring accuracy in payroll, scheduling, reporting, and office management.
✔ Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace.

What Your First 30-60-90 Days Will Look LikeFirst 30 Days:

✅ Complete onboarding and training, gaining a strong understanding of FloorCity.com’s processes, systems, and organizational structure.
✅ Learn the hiring and onboarding process, assisting with job postings, interview scheduling, and paperwork.
✅ Begin shadowing payroll and scheduling tasks, familiarizing yourself with the timekeeping and payroll systems.
✅ Take ownership of office administrative duties, including supply management and facility coordination.
✅ Start updating and maintaining employee records and HR documentation.

First 60 Days:

✅ Begin managing the HR calendar, tracking anniversaries, birthdays, and events.
✅ Take over the verification of payroll timecards, ensuring accurate reporting to ownership.
✅ Start compiling and analyzing sales and performance reports for leadership.
✅ Assist in streamlining HR processes, improving employee documentation and communication workflows.
✅ Participate in planning and coordinating team-building events and company outings.

First 90 Days:

✅ Fully own new hire onboarding, managing paperwork, benefits setup, and scheduling.
✅ Optimize reporting systems, providing data-driven insights for decision-making.
✅ Lead the implementation of a transparent HR management system that improves efficiency.
✅ Work closely with ownership to enhance scheduling coordination between multiple teams.
✅ Identify areas for process improvement and propose solutions to increase HR and administrative efficiency.

Why Join FloorCity.com?

✔ Work in a dynamic, showroom environment, interacting with both leadership and employees daily.
✔ Become a key player in HR, operations, and office management, with opportunities for growth and leadership.
✔ Join a well-established and growing company, making a real impact on its success.
✔ Be part of a collaborative and team-oriented workplace that values efficiency, organization, and transparency.

How to Apply:

If this role sounds like a great fit for you, please submit your resume and a cover letter detailing your experience in administrative coordination, HR, scheduling, and office management.

In your cover letter, please include:

• A brief example of a time you successfully managed HR and administrative functions in a fast-paced environment.
• Your favorite organizational or scheduling tool and why you rely on it.

We look forward to hearing from organized, detail-driven professionals ready to make an impact!

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Vancouver, WA 98662 (Preferred)

Work Location: Hybrid remote in Vancouver, WA 98662

Salary : $20 - $25