Purchasing Coordinator

Job Title: Purchasing Coordinator

Location: Livermore, CA

Job Type: Full-Time | Salaried

Position Summary

We are seeking a detail-oriented and proactive Purchaser to join our operations team. This role plays a critical part in ensuring timely and accurate procurement of flooring materials, vendor coordination, inventory oversight, and support for project teams. The ideal candidate will be highly organized, tech-savvy, and a strong communicator who thrives in a fast-paced environment and enjoys problem-solving and process improvement.

Key Responsibilities

1. Order Placement & Management

·        Place and track purchase orders for flooring materials, adhesives, sundries, and tools based on project schedules

·        Confirm product specifications, pricing, lead times, and delivery dates with vendors

·        Open and manage job folders in QuickBooks; issue job numbers and maintain project purchasing documentation

·        Coordinate pick-up or delivery of special-order items with the warehouse or third-party delivery services

2. Vendor Relationship Management

·        Build and maintain strong vendor and distributor relationships

·        Resolve issues related to backorders, delivery delays, substitutions, or product availability

·        Distribute manufacturer memos, pricing updates, and important announcements to internal teams

3. Project & Sales Team Support

·        Work closely with Account Managers, Estimators, and Project Managers to understand material needs and project timelines

·        Coordinate special orders and align all purchases with submittals and project specifications

4. Inventory Oversight

·        Coordinate with the Warehouse Manager to maintain optimal stock levels and minimize excess inventory

·        Participate in inventory counts and support monthly cycle counts and valuation

·        Review and process returned materials: determine credit eligibility and coordinate reuse or disposal

5. Cost & Vendor Performance Tracking

·        Source competitive pricing and negotiate favorable terms when possible

·        Maintain internal pricing folders and vendor contact databases

6. Systems & Documentation

·        Enter and update POs in the company’s software systems

·        Ensure accurate records for all material orders, delivery status, returns, and invoices

·        Collaborate with accounting on invoice reconciliation and resolve discrepancies

7. Problem Solving & Process Improvement

·        Resolve material-related issues quickly to prevent project delays

·        Coordinate last-minute orders or substitutions when needed

·        Identify and recommend improvements to purchasing workflows, systems, or communication

Qualifications

·        At least 2 years prior purchasing or procurement experience (flooring or construction industry preferred)

·        Strong attention to detail, organization, and follow-through

·        Excellent communication, vendor management, and negotiation skills

·        Ability to manage multiple priorities and deadlines in a fast-paced environment

·        Proficiency in Microsoft Office (Excel, Outlook) and comfort with ERP/project management systems (QuickBooks experience a plus)

·        Strong teamwork ethic and a proactive problem-solver

·        Ability to lift up to 25 lbs and assist in warehouse duties when needed

·        Forklift experience a plus

·        Clean DMV record – able to pass MVR check

·        Able to pass E-Verify background check

·        General IT knowledge or comfort with technology is a plus

·        Knowledge of commercial flooring products and applications a plus

·        Experience working with subcontractors or field teams a plus

Compensation & Benefits

·        Salary: $68,640–$75,000 annually, depending on experience

·        Full medical, dental, and vision insurance

·        401(k) with up to 4% company match

·        Vacation, sick time, and paid holidays

To Apply

Please send your resume and a brief message explaining your interest in the role to anna@flooring-solutions.com

About Flooring Solutions Inc.

Since 1990, Flooring Solutions, Inc. has provided fast, reliable, and high-quality commercial flooring products and installation throughout the San Francisco Bay Area and Northern California. Our experienced team is known for legendary customer service, ethical business practices, and standing behind our work with pride. At FSI, being easy to work with isn't just a bonus—it’s the foundation of our company culture.