What are the responsibilities and job description for the Coordinator, Administrative Services (17086) position at Florida Agricultural and Mechanical University?
Position Vacancy Announcement
Florida A&M University's Division of Academic Affairs is pleased to announce the acceptance of qualified applications for the Coordinator, Administrative Services vacancy.
Responsibilities
The incumbent will provide administrative support to the Associate Provost and programmatic and organizational support for the Office of the Provost. The incumbent will attend to various administrative details such as maintaining administrative, procedural, and practical operations.
Duties Include But Are Not Limited To The Following
Represent the Associate Provost in matters as authorized; Monitor and follow through on unresolved issues, as appropriate; Interact with faculty, students, parents, and staff by answering inquiries or directing them to proper campus partners for resolution; Handle travel arrangements, including preparation of travel authorization requests, cash advance forms, and expense reports for staff; Disseminate information by using the telephone, mail services, and e-mail; Provide administrative functions such as purchasing, personnel, and other major office functions; Prepare correspondence, reports, and forms from drafts or brief instructions ensuring compliance with rules and regulations; Maintain calendar for Associate Provosts to include scheduling meetings and conferences; Organize, maintain, and secure documents/files both physical and electronic; Manage special projects such as commencement, Faculty Grant program, Tenure and Promotion, Sabbatical and Professional Development Leave application processes, and retention, progression, and graduation initiatives; and, other duties as assigned.
Minimum Qualifications
Bachelor's degree in appropriate area of specialization and two years experience; or master's degree in an appropriate area of specialization.
Recommended Competencies
Ability to perform and monitor fiscal, procurement, and administrative tasks;
Demonstrated problem-solving skills;
Demonstrated ability to work in a rapidly changing environment;
Ability to communicate (oral and written), concisely and professionally with a diverse population;
Ability to establish effective working relationships with co-workers, superiors, the general public, and representatives of public and private organizations;
Ability to manage multiple tasks; and,
Excellent computer skills (proficient in Microsoft Suite and PeopleSoft).
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University (FAMU) is committed, as evident in our policies, principles, and practices, to an educational environment and equal opportunity workplace wherein each member of the University community is free from any form of harassment and discrimination. Therefore, the University prohibits discrimination on the basis of race, religion, color, age, disability, sex, sexual harassment, sexual orientation, gender identity, gender expression, marital status, national origin, genetic information, and veteran status, or any other legally protected group status (including Title IX of the Education Amendments of 1972), in accordance with state and federal laws. Discriminatory conduct in the form of sexual misconduct, including sexual harassment, sexual assault, domestic and dating violence, and stalking, is also prohibited.
Florida A&M University's Division of Academic Affairs is pleased to announce the acceptance of qualified applications for the Coordinator, Administrative Services vacancy.
Responsibilities
The incumbent will provide administrative support to the Associate Provost and programmatic and organizational support for the Office of the Provost. The incumbent will attend to various administrative details such as maintaining administrative, procedural, and practical operations.
Duties Include But Are Not Limited To The Following
Represent the Associate Provost in matters as authorized; Monitor and follow through on unresolved issues, as appropriate; Interact with faculty, students, parents, and staff by answering inquiries or directing them to proper campus partners for resolution; Handle travel arrangements, including preparation of travel authorization requests, cash advance forms, and expense reports for staff; Disseminate information by using the telephone, mail services, and e-mail; Provide administrative functions such as purchasing, personnel, and other major office functions; Prepare correspondence, reports, and forms from drafts or brief instructions ensuring compliance with rules and regulations; Maintain calendar for Associate Provosts to include scheduling meetings and conferences; Organize, maintain, and secure documents/files both physical and electronic; Manage special projects such as commencement, Faculty Grant program, Tenure and Promotion, Sabbatical and Professional Development Leave application processes, and retention, progression, and graduation initiatives; and, other duties as assigned.
Minimum Qualifications
Bachelor's degree in appropriate area of specialization and two years experience; or master's degree in an appropriate area of specialization.
Recommended Competencies
Ability to perform and monitor fiscal, procurement, and administrative tasks;
Demonstrated problem-solving skills;
Demonstrated ability to work in a rapidly changing environment;
Ability to communicate (oral and written), concisely and professionally with a diverse population;
Ability to establish effective working relationships with co-workers, superiors, the general public, and representatives of public and private organizations;
Ability to manage multiple tasks; and,
Excellent computer skills (proficient in Microsoft Suite and PeopleSoft).
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University (FAMU) is committed, as evident in our policies, principles, and practices, to an educational environment and equal opportunity workplace wherein each member of the University community is free from any form of harassment and discrimination. Therefore, the University prohibits discrimination on the basis of race, religion, color, age, disability, sex, sexual harassment, sexual orientation, gender identity, gender expression, marital status, national origin, genetic information, and veteran status, or any other legally protected group status (including Title IX of the Education Amendments of 1972), in accordance with state and federal laws. Discriminatory conduct in the form of sexual misconduct, including sexual harassment, sexual assault, domestic and dating violence, and stalking, is also prohibited.
