What are the responsibilities and job description for the Purchasing Associate position at Flow Control Group?
Summary:
The Purchasing Associate is a member of the Purchasing Team. This position’s primary duties include entering and tracking the status of Purchase Orders (POs) placed with vendors. The Purchasing Department works hand in hand with Vendors, Instrumart’s Order Management Team, and Engineering to provide our customers with the most accurate information possible about their orders.
Primary Job Duties:
Monitor all orders placed with vendors and update the status according to the information provided
Contact vendors (by phone or email) whenever necessary to expedite, cancel, check status, or amend a PO
Use UPS, FedEx, LTL information, and the shipping tool to update delivery status
Create Item Fulfillments for Drop Ship POs and Sales Orders
Collaborate with Order Management team members and Engineering to resolve any issues such as delays that impact our customer’s satisfaction
Working closely with the Shipping Department to ensure all packages/items are received and monitoring missing/lost item
Assist the Accounting Department to resolve invoice issues such as price discrepancies, incorrect quantities, and miscellaneous fees
Preferred Stock Level Management (PSL) - Managing select
ESSENTIAL KSA’s (Knowledge, Skills, Abilities):
Skilled time manager with a strong drive toward independent productivity
Active listener with the ability to consider feedback
Excellent attention to detail
Capability to work in a fast-paced environment
Excellent communication and collaboration skills to ensure smooth and clear interactions across all departments at Instrumart and with Vendors
Knowledge and comfort of computers with the ability to navigate multiple systems
Preferred Skills:
Familiarity with NetSuite or similar business management soft ware
Experience with sharing a workload while working as part of a team
Experience working in an open office environment
Location: This position is located in South Burlington, Vermont
Work atmosphere:
The Purchasing Associate works in a typical office environment. The office climate is controlled at a comfortable temperature year-round, air-conditioned in the summer, and heated in the cooler seasons. The office is very clean and has significant exposure to natural light. Substantial time spent at a desk, sitting, and doing repetitive motions through computer work.
