What are the responsibilities and job description for the AR/AP Specialist position at FlyHouse?
Position Summary:
We are seeking a highly motivated and detail-oriented Accounts Receivable and Accounts Payable Specialist to join our finance team. This position plays a critical role in managing financial transactions, ensuring accurate record-keeping, and maintaining smooth financial operations within our aviation-focused business. The ideal candidate will have a strong background in accounts management, excellent organizational skills, and a commitment to confidentiality and accuracy.
Accounts Receivable (AR) Responsibilities:
Manage and oversee all aspects of assigned client invoicing, payments and account collections, ensuring the timely and accurate inflow of capital to support FlyHouse’s aviation operations.
- Generate and send invoices to clients, ensuring accuracy and timely delivery.
- Monitor client accounts for non-payment or delayed payment and follow up to resolve issues.
- Work closely with clients to address any discrepancies or issues with invoicing, ensuring smooth financial operations.
- Post payments to client accounts, ensuring accurate record-keeping and reconciliation of accounts receivable ledgers.
- Assist in reconciling accounts related to aviation services, such as charter flights, maintenance contracts, and other services rendered by FlyHouse.
- Collaborate with internal teams (e.g., sales, operations) to resolve any client invoicing issues, particularly those related to aviation-specific contracts.
Accounts Payable (AP) Responsibilities:
Manage and oversee the company’s processing of vendor invoices, vendor payments and expense processes, ensuring timely and accurate payment in line with FlyHouse’s financial goals and regulatory standards.
- Process vendor invoices, including verifying tax identification, resolving discrepancies, and ensuring accuracy in all transactions.
- Reconcile monthly statements for aviation-related transactions, such as fuel purchases, hangar rentals, and equipment maintenance services.
- Collaborate with internal teams (e.g., procurement, flight operations) to resolve discrepancies in vendor invoicing, ensuring smooth financial processes for aviation-specific purchases.
- Assist in month-end closing activities, including reporting and reconciling accounts related to aviation operations.
- Assist in the preparation of annual 1099 reporting.
- Perform other related duties as assigned to ensure seamless financial operations at FlyHouse.
Required Skills and Abilities:
- Must be reliable, trustworthy, and able to handle confidential financial information.
- Strong proficiency with Microsoft Office Suite, especially Excel, and experience with Microsoft Business Central.
- Excellent organizational skills and keen attention to detail.
- Ability to maintain meticulous and confidential records, particularly in a fast-paced aviation environment.
- Strong written and verbal communication skills to collaborate with clients, vendors and internal teams.
- Ability to manage multiple tasks efficiently and effectively in a fast-paced environment.
Education and Experience:
- High school diploma required; Business or Accounting degree preferred.
- At least 2 years of experience in an Accounts Payable or similar finance role, preferably within the aviation, logistics, or transportation industry.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- May be required to lift up to 15 pounds occasionally.
