Human Resources | HR Coordinator

"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART."

• Morris Lapidus
  
  
  

A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus - a stage where everyone plays their unique part. At Fontainebleau, striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax - however they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach. Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach, and is thought to be the most significant building of Lapidus' career.

The Human Resources Coordinator will serve as the first point of contact for candidates and Team Members. This individual will be responsible for representing the Human Resources Department professionally by answering & properly routing incoming calls while also greeting and assisting Team Members, applicants, and vendors with general inquiries. The Human Resources Coordinator will also assist the Talent Acquisition team with the onboarding process for selected candidates. This is an excellent entry-level opportunity for individuals interested in a career in Human Resources.

This role will provide administrative services across all HR disciplines and directly support the Executive Director of Human Resources and Director of Talent Acquisition.

Examples of Duties, includes but is not limited to the following

HUMAN RESOURCES RECEPTION

• Demonstrate proficient telephone etiquette and excellent communication skills, ensuring that multiple lines are handled efficiently, and messages are delivered in a timely manner.
• Respond to all Team Member and applicant inquiries in a courteous and professional manner via telephone, email, and/or in person.
• Provide administrative support to all areas of Human Resources and maintain a positive working relationship with all departments and team members.
• Demonstrate knowledge of company policies, procedures, and practices.
• Assist in the administration of updating Team Member records, data entry, and filing confidential documents. Draft employment verifications correspondence.
• Monitors HR inbox and assists Team Members with general inquiries regarding HRIS employee self-service.
• Manage the Team Member badge identification system including issuing new name tags and Team Member badges as requested to include enrolling Team Members in biometric.
• Maintains safe and clean reception area and proactively monitor inventory of items.
• Supports the Executive Director of Human Resources as needed with special projects.
• Perform other related duties as assigned.
  
  
  

ONBOARDING

• Provides administrative support to hiring managers throughout the recruitment process- monitors talent inbox, ensures accuracy of employment requisition forms, personnel actions forms, offer letters, etc.
• Serve as a Brand Ambassador at recruitment events, including College & University recruitment events, as needed.
• Assist with coordinating internal hiring events to attract talent and enhance brand recognition; provides support during hiring events as needed.
• Accurately process data entry in HRIS for transfers and promotions of hourly positions.
• Conduct onboarding functions for hourly positions. Assists candidates throughout the onboarding process.
• Assist Director of Talent Acquisition and Talent Acquisition Manager with special projects.
• Perform other related duties as assigned.
• Excellent computer skills, including MS Word, Excel, PowerPoint, and Outlook; knowledge of HRIS, specifically Paycom, preferred.
• Must possess excellent interpersonal, verbal, and written communication and the ability to respond to common inquiries in a fast-paced and high-volume environment while maintaining confidentiality.
• Exceptional customer service skills with an acute sense of detail and focus on delivering results.
• Ability to communicate effectively and establish and maintain effective working relationships with staff.
• Bilingual preferred.
• Minimum of 1 year of administrative or customer service experience. Previous hospitality or retail experience preferred.
• High school education or equivalent.