What are the responsibilities and job description for the Sales Administrator position at Foothill Fire Protection?
Job Title: Sales Administrator
Location: Foothill Fire Protection, Inc – Corporate Office: 5948 King Road Loomis CA 95650
Position Overview:
We are seeking a detail-oriented and organized Sales Administrator to join our team. This role is crucial in supporting our sales department by providing accurate analytics and reports, managing customer and lead information, and ensuring that our sales processes run smoothly. The ideal candidate will be comfortable working independently, have strong analytical skills, and be proficient in Excel and CRM tools like HubSpot.
Key Responsibilities:
- Run Commission Reports: Accurately prepare and distribute commission reports for the sales team, ensuring all calculations are correct and aligned with company policies.
- CRM and Quoting Systems: Manage various CRM and quoting systems such as Hubspot, TopQuote, and Service Trade.
- Generate Top Customer Reports: Regularly produce and analyze reports on top customers to assist the sales team in identifying key accounts and growth opportunities.
- Track Leads: Monitor and manage lead submissions through the website and HubSpot, ensuring timely follow-up by the sales team.
- Maintain Bid Calendar: Create and manage a comprehensive bid calendar with detailed information on customers, regions, offices, and deadlines to keep the sales team on track.
- Provide Daily Sales Updates: Compile and distribute daily updates on bids sent and jobs won, providing the team with up-to-date information on sales performance.
- Pipeline Tracking: Track and maintain pipeline for both salespeople and divisions.
Qualifications:
- Strong proficiency in Microsoft Excel and a good understanding of numbers and data analytics.
- Experience using HubSpot or other CRM systems is highly desirable.
- Ability to work independently and maintain focus on tasks without direct supervision.
- Comfortable in a non-customer-facing role that requires a high level of attention to detail and accuracy.
- Strong communication skills, especially in writing clear and concise reports.
- Analytical mindset with the ability to interpret data and identify trends.
Role Identifiers:
- Analytics: Comfortable analyzing and interpreting data to provide actionable insights.
- Non-Customer Facing: This position involves working behind the scenes to support the sales team, with minimal direct interaction with customers.
- Excel Proficient/Good with Numbers: Strong skills in Excel and an affinity for working with numbers are essential.
- HubSpot/CRM Experience: Previous experience with CRM systems, particularly HubSpot, is beneficial.
Why Join Us?
At Foothill Fire Protection, Inc., we are committed to our core values of active wellness, relationships, integrity, safety, and excellence. As a Sales Administrator, you will play a vital role in supporting our sales team and contributing to the continued growth of our company. If you are a proactive, detail-oriented individual who thrives in an analytical and supportive role, we would love to hear from you.
How to Apply:
Please submit your resume detailing your experience and why you would be a great fit for this role to bkelley@ffprotection.com.
Job Type: Full-time
Pay: $25.00 - $35.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
Work Location: In person
Salary : $25 - $35