Administrative Assistant

Status: Part-Time

Compensation: $24.73 per hour

Schedule: Monday – Friday, 20 hours/week, evenings 5:00 pm - 9:00 pm

Location: Forest Hills, NY

Queens Community House (QCH) provides networks of programs for children, youth, and, older adults throughout the diverse population of Queens. Our mission is to provide individuals and families with the tools to enrich their lives and build healthy, inclusive communities. We welcome amazing individuals who have diverse backgrounds and experiences, are inspired by our mission, and are highly motivated to change lives.

We are looking for an Administrative Assistant who will perform administrative tasks including managing phones and emails scheduling appointments and planning meetings. You will support our QCH team members and ensure our day-to-day office operations run smoothly. Overall duties include providing support to our managers and employees, assisting with daily office needs, and being in alignment with our overall agency’s administrative activities.

You are required to be able to use your organizational skills to manage your office space and your time as you will collaborate with clients, vendors, and colleagues in a fast-paced environment. We also expect you to have excellent verbal and written communication skills, exemplifying a professional demeanor, communicating effectively, and providing a welcoming environment. The Senior Administrative Assistant specializes in daily operations, ensuring offices and facilities function at an optimal level in accordance with QCH’s mission, vision, and value.

Primary Responsibilities:

• Ensure timely responsiveness to communication, scheduling, and all other operational duties of the office
• Review and organize regular correspondence٫ like account statements and official communication
• Review and optimize office policies and procedures, particularly documentation and filing system
• Provide administrative support to QCH executive and program staff as requested by the supervisor
• Provide reception services as needed; meet visitors and provide general support to them
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Assist with office management tasks, such as ordering supplies, managing inventory, etc.
• Support review and coding of invoices Other tasks as assigned.

Qualifications:

__________________________________________________________________

• Significant experience with office management and daily operations
• Good practical experience with MS Office
• Excellent knowledge of office equipment٫ like printers and fax machines
• Strong verbal and written communication skills
• Strong organizational and time-management skills
• High School degree; additional qualification as a personal assistant or secretary will be a bonus

What you’ll get:

QCH supplements the New York State Paid Family Leave benefit to ensure our team members receive full pay during their approved leave

Queens Community House, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Drug-Free Workplace.

We are a passion-led, mission-driven organization – one that looks to continually enrich the lives of our diverse member community.