What are the responsibilities and job description for the Administrative Specialist 2 - Program Support Specialist position at Forestry Department?
Initial Posting Date:
02/18/2025
Application Deadline:
02/28/2025
Agency:
Forestry Department
Salary Range:
$4,207 - $5,842
Position Type:
Employee
Position Title:
Administrative Specialist 2 - Program Support Specialist
Job Description:
Opportunity Awaits, Apply Today! This is a limited duration position pending permanent financing.
Our Mission – To serve the people of Oregon by protecting, managing, and promoting stewardship of Oregon's forests to enhance environmental, economic, and community sustainability.
This position is Hybrid Remote Work. The duties of this position are performed remotely as well as at our central office in Salem. In addition, the ability to report to Salem is required when business or operational needs are dependent on onsite activities.
The Benefits of Joining Our Team
Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more.
Great Benefits Package - watch this video here
You’ll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon! Click
here
.
What we are looking for:
As the Administrative Specialist 2, you will support The Forest Resources Division efforts by aiding Program Managers, Leads, and Field Coordinators with Division work. You will assist with the administration of the Urban and Community Forestry and Federal Forest Restoration Programs. Duties include:
- Prepare and coordinate interagency agreements, contracts, requests for proposals, and other agreements with Tribal, federal, state, and local governmental agencies with lead guidance from the UCF Grant Administrator.
- Monitor online grant management system activities to ensure compliance with Federal and State laws.
- Act as a liaison, with lead guidance from the UCF Grant Administrator, for the agency, contractors, other state agencies and the public to ensure eligibility and satisfactory performance, and that the needs of all involved parties are met.
- Conduct research to help ensure continuous improvement in assigned program area, evaluates information and prepares reports which include a thorough analysis of subject matter and recommendations for future action.
- Interpret rules and regulations, narrative and statistical data, and supervisory instructions to build reports, monitor compliance, resolve procedural problems, or determine an appropriate course of action.
- Interpret and apply state laws, policies, and recognized best practices for ongoing training and professional development of staff in the Forest Resource Division.
- Supports program managers by providing recommendations and planning coordination for the implementation and continuous improvement of new staff onboarding processes.
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
OR
An equivalent combination of education and experience.
Note: Driver’s License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout. If you have an Oregon driver’s license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.
Desired Skills:
- Skill in interpreting laws, rules, policies and procedures and applying interpretations to specific situations.
- Skill in performing technical or administrative support functions requiring independent judgment, decision making and problem resolution.
- Skill in effectively communicating orally to explain decisions, services, or programs, or to resolve problems.
- Ability to input data from established program systems into templated agreements, contracts, and requisition documents.
- Ability to utilize computerized system for data entry, tracking approvals, and reviewing data for accuracy.
- Ability to schedule and coordinate resources, travel details, catering, booking venue, note taking etc.
How to Apply:
Cover letter and resume are both required - Failure to submit the required cover letter or resume will remove your application from consideration. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
- Please ensure the work history in your applicant profile is up to date.
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Current State of Oregon employees – You must apply through your employee Workdayaccount.
Additional Details:
- This recruitment may be used to fill future vacancies. This position is represented by the Service Employees International Union (SEIU).
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If you have questions about this position, please contact Hiring Manager: Scott.r.altenhoff@odf.oregon.gov
- Agency does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.
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Veterans - If you are an eligible veteran and you meet the qualifications, veterans' preference points will be added to your score. After you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time. For further information, please see the following website: Veterans Resources.
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If you have questions about the job announcement, or need an alternate format to apply, please contact: Kathie.a.brostrom@odf.oregon.gov
ODF is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.
