What are the responsibilities and job description for the Fiscal Operations Assistant/Accounting Cooperative Extension position at Fort Valley State University?
Job Summary :
The Fiscal Operations Assistant performs some accounting functions and general office / administration duties in connection with the National Institute of Food and Agriculture (NIFA) funding.
Duties and Responsibilities :
- Assists in the development and preparation of the current Federal Financial Report (formerly AD-419 Research Report) due each February 1 (calendar yr.).
- Handles assignment of fleet vehicles; Performs data entry duties as assigned.
- Files, copies and provides department workflow support, handles reception duties.
- Oversees internal postage meter, postage supplies, and bill payments, etc. for Cooperative Extension.
- Receives and distributes internal payment invoices (ex. Pettigrew and AG Tech Conference Center, etc. and external payment invoices (FVSU Foundation, Alumni Affairs, etc.).
- Verifies amounts and codes on various documents for accuracy.
- Receives payments (reimbursements, registration, etc.) and makes deposits to cashier's office, after receiving appropriate approval from supervisor.
- Manages supply inventory and orders supplies as needed.
- Supervises student workers.
- Performs other office duties including, but not limited to, typing correspondence, making reservations, scheduling appointments, and making phone calls.
- Performs other duties as assigned.
Qualifications : Minimum :
Preferred :
Working Conditions :
Physical Requirements :
Employee performs repetitive tasks periodically. The employee must frequently lift and / or move up to 25 pounds.
Direct Reports : None
The above list of job duties is not exclusive or exhaustive and the incumbent will be required to undertake such tasks as may reasonably be expected within the scope of the position.
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