Human Resources | Operations Specialist | FMLA/ADA/Leave of Absence

Primary Job Function:

The Operations Specialist is responsible for the administration of FMLA/ADA/Leave of Absence for all employees of Fort Wayne Community Schools. The Specialist must be knowledgeable of Federal FMLA & ADA rules and regulations as well as State policies regarding leaves. Review, process, evaluate, verify and track a variety of employee information. Prepare and maintain a variety of confidential manual and automated records assuring a high level of accuracy at all times. 

Essential Duties and Responsibilities:

• Responsible to advising District personnel regarding the process of allocations, FMLA/ADA/Leave of Absence, benefit time, licensing, and other employee concerns.
• Understand union contracts and District employee policy booklets and be able to effectively communicate these policies and procedures with employees.
• Ability to understand how all elements and details of the process work together and identify and implement process changes to improve outcomes for the department, the district, and employees.
• Understand and be able to compute and balance contract salaries and be able to effectively communicate the computed salary and any changes with the employee.
• Based on hiring applications and service verification forms, be able to compute an hourly rate or annual salary.
• Meet bi-weekly assignment deadlines for payroll.
• Collaborate with the Payroll Department and be able to explain new and changed pay assignments.
• In collaboration with the Manager of Operations, input and update a variety of employee information in an assigned computer system; establish and maintain automated records and files; develop spreadsheets and generate a variety of computerized documents and reports; verify accuracy of input and output data.
• Establish and maintain personnel files and records according to established policies and procedures; process and update records and files with new hires, transfers, salaries, evaluations, and other employee information.
• Maintain District-wide personnel allocations; coordinate the preparation and tracking of certified and classified allocations for District-wide funding sources.
• Serve as a technical resource to employees, unit heads, and others regarding assigned personnel functions; respond to inquires and provide detailed information concerning related records, files, allocations, standards, time lines, policies and procedures.
• Prepare employee hires, terminations, and internal moves for the School Board Personnel Report.
• Perform related duties as assigned by the Administrator to meet the particular needs of the department and district.

Knowledge, Skills and Abilities: 
Knowledge

• Knowledge of Indiana State Code and regulations related to certified employees
• Knowledge of National, Federal, State and Local laws including the Fair Labor Standards Act (FLSA).
• Knowledge of acceptable College and University accreditations and licensing for any and all FWCS positions.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files, designing forms and other office procedures and terminology
• Knowledge of principles and processes for providing customer services

 
Skills

• Skilled at presenting information professionally, concisely, and effectively, both verbally and in writing.
• Skilled at providing sound judgment.
• Skilled at attention to detail.
• Strong mathematical skills are necessary for this role.
• Skilled in understanding written sentences and paragraphs in work related documents.
• Skilled in giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate.
• Skilled in understanding the implications of new information for both current and future problem-solving and decision-making.
• Skilled in the use of PowerSchool, AS400, Advanced Excel knowledge, Power Point, Word and Outlook.

 
Abilities

• Effective and professional communication abilities to convey and explain district policies and procedures in dealing with community members, district employees and prospective applicants.
• The ability to apply general rules to specific problems to produce answers that make sense.
• Abilities that influence the capacity to manipulate and control objects with fingers, hands and/or limbs.
• Abilities that influence visual, auditory and speech perception.
• Ability to work collaboratively with a variety of stakeholders to advance district priorities, objectives, and initiatives.
• Ability to work well with a diverse population.
• Ability to solve problems.
• Ability to prioritize conflicting needs while handling matters expeditiously, proactively, and following through on projects to a successful completion.
• Ability to manage stress.

Minimum Qualifications:

• Any combination equivalent to high School diploma and four or more years’ in Human Resources
• Bachelor’s degree in Human Resources, Organizational Leadership and Supervision or business-related field or commensurate experience, preferred
• Human Resources experience including working directly with employees in all aspects of an employee’s tenure during their time of employment, preferred

Physical Requirements:

To perform the essential functions of this job effectively and safely, employees must meet the following physical qualifications:

• Communication Skills: Ability to speak clearly and hear effectively in various environments.
• Manual Dexterity: Adeptness in the use of hands and fingers.
• Postural Endurance: Sit or stand for prolonged periods, as the job requires.
• Flexibility: Ability to bend at the waist, kneel, or crouch to perform specific duties.
• Visual Acuity: Close vision ability with the capacity to adjust focus.
• Mobility: Freedom to sit or walk at will throughout the work environment.
• Strength and Stamina: Capability to lift, carry, push, or pull up to fifty (25) pounds or more.
• Outdoor Work: Tolerance of work outside in various weather conditions.

FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.

Salary : $23 - $29