Project Administrator

Job Description

Job Description

Administrative full-time support position responsible for facilitating and tracking communications from the inception of a project to its closeout, and overall administrative support for the Architecture Studio.

Role requires performing and completing general and specific task assignments from multiple Client Managers, Project Architects / Managers, Project Captains, Designers and Specialists in a thorough, accurate and timely manner consistent with company's established standards and procedures. Role further requires effective multi-tasking, communication, and organizational skills.

Because all projects are assigned to one of 6 Client Managers and the rest of the Architecture staff works under the Client Managers, each PA will be required to handle the project load for 2-4 CM’s.

Tasks include, but are not limited to :

• Interface with Accounting and Corporate Administrator to set up new projects, phases and tasks
• Prepare Owner / Architect Agreements, Architect / Consultant Agreements and Change of Scope Agreements from boilerplate draft agreements as required.
• Manage all inter-office package delivery and correspondence, both physical and electronic
• Facilitate and manage a variety of construction administration software programs for the purpose of submittal and RFI distribution, construction drawing issuances, and other various construction period services related tasks.
• Transmit materials via courier, FedEx, UPS, USPS as directed
• Participate in company's administrative meetings and adhere to established standards
• Provide support as directed, including providing coverage for other PA’s and front desk receptionist, if necessary
• Coordinate travel arrangements Architecture staff – Enterprise, hotel reservations, airline reservations, conference registrations, etc.
• Receive calls / emails for Client Managers
• Submit expense reports to Accounting Department on behalf of Client Managers
• General filing and department organization
• Coordinate schedules and meeting requests for CM’s
• Coordinate with Consulting Engineers on outstanding submittal / RFI’s, etc.
• Coordinate with Authorities Having Jurisdiction on local project permitting requirements, plan review comments, etc.
• Coordinate printing, assemblage, signing, sealing / stamping of issuances of construction document sets, both in print and via digital submittals.
• Archive project emails to project-specific email inboxes.

Prerequisites :

Company Description

Since 1986 we have become well known and respected for a simple business philosophy : We take care of our clients and get the job done right. While that may seem like a simplistic idea, it requires and extraordinary level of organization, expertise and communication to accomplish. As an employee -owned company our staff is diligently committed and driven to achieve that goal. When you work with any member of our family, you will immediately become aware of the care, concern and devotion each individual has for your project. We strive through our creative excellence to find what is best for our clients, their projects the environment, and our employees. Taking care of people is the foundation of our success!

Company Description

Since 1986 we have become well known and respected for a simple business philosophy : We take care of our clients and get the job done right. While that may seem like a simplistic idea, it requires and extraordinary level of organization, expertise and communication to accomplish. As an employee -owned company our staff is diligently committed and driven to achieve that goal. When you work with any member of our family, you will immediately become aware of the care, concern and devotion each individual has for your project. We strive through our creative excellence to find what is best for our clients, their projects the environment, and our employees. Taking care of people is the foundation of our success!