Digital Task Manager

Position Overview
As a digital task manager, you will provide essential administrative and operational support to ensure the smooth running of our photography business. You'll handle a variety of tasks, from scheduling and client communication to data management and project coordination. This is a remote role that requires excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage schedules for photographers, including booking, rescheduling, and confirming client sessions.
• Handle client inquiries via phone, email, or chat, providing information about services, pricing, and availability.
• Organize and maintain digital and physical files, including client contracts, invoices, and session details.
• Assist with preparing and sending client contracts, invoices, and payment reminders.
• Coordinate logistics for photo shoots, including equipment rentals, travel arrangements, and venue bookings.
• Order and manage office supplies, photography equipment, and printed materials.
• Support the team by preparing reports, presentations, and other documents as needed.
• Assist with social media scheduling, email campaigns, and other marketing tasks.
• Perform general administrative duties, such as answering calls, sorting mail, and maintaining a clean digital workspace.

Qualifications

• High school diploma required; associate's or bachelor's degree preferred.
• 2 years of experience as a virtual assistant, administrative assistant, or in a similar role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management tools (e.g., Trello, Asana).
• Excellent communication, organizational, and time-management skills.
• Ability to work independently and meet deadlines in a remote environment.
• A proactive and problem-solving mindset.

Preferred Qualifications

• Experience in the photography or creative industry.
• Familiarity with CRM systems (e.g., Salesforce, HubSpot).
• Basic knowledge of photo editing tools (e.g., Adobe Lightroom) is a plus.

Benefits

• Competitive salary and performance-based bonuses.
• Flexible work hours and remote work options.
• Opportunities for professional development and growth.
• Access to exclusive FOTOCOLE photography sessions and discounts.
• A supportive and collaborative work environment.