Financial Administrator - Child Advocacy Center

JOB INFORMATION

Exempt; full-time; 40 hours per week; Monday – Friday; 8:00 a.m. – 4:00 p.m.; full benefits

A first round of application review will be performed on Monday, January 6, 2025. To ensure immediate consideration is offered to you, it is suggested to submit your application materials prior to 4:00 p.m. on Friday, January 3, 2025.

This professional position provides fiscal management for grants and County funds received by the Child Advocacy Center (CAC) of Frederick County. This position will develop and oversee the budgets, expenditures, and financial projections. This position will coordinate grant resource development and grant preparation and support. Supervision will be received from the CAC Director.

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions. For transfers and promotions, wage rates are calculated per County policy.

TOTAL COMPENSATION PACKAGE: Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
• Vesting after 5 years of service
• Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.
• Coming soon-early 2025: Employee Health Center with no or low cost primary and urgent care

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

Essential Duties And Job Responsibilities

• Prepare, submit, and manage the operating and program budgets for CAC; monitor to ensure budget compliance and maximize department resources; as needed, prepare budget amendments, transfers, and journal entries using Adobe Acrobat and DocuSign
• Compile data and prepare monthly, quarterly, and annual fiscal reports/invoices for Federal, State, and local grants/revenue in accordance with Generally Accepted Accounting Principles (GAAP), as promulgated by Government Accounting Standards Board (GASB), 2CFR 200, and grant regulations.
• Monitor and approve/deny grant expenditures against approved budget amounts; reconcile budgeted accounts to actual accounts
• Ensure timely receipt and expenditure of grant funds, to include preparation and submission of grant requirements
• Discuss potential fiscal problems with Director and resolve fiscal issues in a timely manner.
• Coordinate with Accounting, Procurement, and Internal Audit departments on fiscal record keeping
• Work closely with Procurement to develop contracts, track and facilitate renewals to ensure compliance with County and grant requirements
• Act as a liaison between CAC, Finance Division, and grantors regarding fiscal issues/concerns; adjust multiple grants as needed
• Prepare for and participate in grant audits/monitoring from grantors, which includes maintaining in-house files for grant audits and assist with responses to audit/monitoring questions
• Create and utilize computerized spreadsheets and word processing for various reports, tracking, and documenting fiscal matters; maintain fiscal binder and policies
• Utilize computerized procurement system to create or approve requisitions, vouchers, invoices, timesheets, procurement card and other procurement needs
• Responsible for making department purchases as directed, and for reconciling pcard statements monthly; oversee staff p-card purchases and reconciling staff pcard statements
• Verify and process purchase orders, check requests and other transactions in the automated procurement system
• Prepare budgets and budget narratives for grant proposals
• Prepare and maintain annual inventory report for multiple grant funders and Frederick County Government
• Implement internal and external reporting systems and procedures for monitoring and controlling fiscal activities to meet all grant and contractual performance standards and assure cost effectiveness
• Maintain appropriate documentation of administrative information functions for audit compliance
• Maintain working knowledge of federal, state, and local laws, regulations and policies; implement policies/procedures to assure compliance
• Maintain resource information on grants management tools; oversee database of submitted grant applications, awards, progress, outcomes, etc. Receive, review and analyze performance measure and program data outcomes for compliance and identification of trends
• Represent CAC at meetings, as needed
• Actively participate in Division wide emergency planning and activation of County shelter and/or family assistance center
• Monitor caregiver and child activities; attend to their needs when other service delivery staff are otherwise engaged
• Perform other duties as assigned
  
  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications And Requirements

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Bachelor's degree in Financial Management, Business Administration, Accounting, Finance, Management or a related field
• Minimum 2 years work experience in a responsible accounting, budget or fiscal position
• Minimum 1 year work experience with MS Excel to include a background creating and maintaining complex spreadsheets
• Intermediate skills in MS Office Suite
• NOTE: Additional years of closely related grant and/or fiscal work experience may reduce the education requirement
  
  

Knowledge / Skills / Abilities

• Extensive knowledge of accounting principles, laws, regulations
• Extensive knowledge of the principles of accounting, business administration and finance
• Knowledge of budget preparation, government accounting, and generally accepted accounting principles
• Knowledge of Office of Management and Budget's (OMB) Circulars
• Working knowledge of federal, state, local and private resources for human service programs
• Strong mathematical and clerical skills including the ability to accurately compile and verify data, and to prepare and maintain files, records, forms, spreadsheets, etc.
• Ability to effectively compile, analyze and present statistics and other program information
• Ability to effectively access and utilize computerized systems and equipment (e.g. Internet, word processing, spreadsheet, data management)
• Ability to maintain a working relationship with local, federal and state government grant offices
• Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision
• Ability to work with sensitive information and maintain appropriate confidentiality
• Ability to develop and maintain effective working relationships with persons of diverse educational, cultural and economic backgrounds; public officials and program administrators; co-workers and the general public
• Strong and effective spoken and written (English) communication skills, including public speaking skills and the ability to prepare and present clear, concise reports
  
  

Preference May Be Given For

• Related work experience in municipal/local government
• Work experience in a child advocacy center
• Grant administration work experience
• Experience with INFOR
• Experience or training on Adobe Acrobat or DocuSign
  
  

Physical Requirements / Working Conditions

• While working in this position, the employee is required to constantly sit and perform repetitive motions; occasionally walk, and lift up to 50 pounds; and rarely drive
• While working in this position, the employee is required to constantly work indoors; occasionally work in a noisy environment; and is rarely exposed to infectious diseases
  
  

Additional Information / Examination Process

• Ability to provide own transportation, as needed
• Available for varied working hours to accommodate meetings, programs, etc.
  
  

EXAMINATION PROCESS (may Include)

• An evaluation of training and experience
• One or more interviews
• In accordance with Child Advocacy Center accreditation standards 9 and 10, a fingerprint-supported criminal history check, Child Protective Services (CPS) check, and sex offender registry screening are required.