What are the responsibilities and job description for the Accounting Clerk position at FREEMAN'S LAWN & LANDSCAPING LLC?
We are a dynamic small business seeking an experienced and detail-oriented Accounting Clerk to manage critical financial operations, including tax-related responsibilities, and support overall office administration. This role is integral to our success, requiring precision, organization, and exceptional communication skills. If you are a motivated self-starter with proven expertise in QuickBooks Desktop, financial management, tax preparation, and administrative tasks, we encourage you to apply.
Key Responsibilities
Financial Management:
- Oversee accounts receivable and payable processes, ensuring accuracy, timeliness, and compliance with company policies.
- Prepare and manage weekly and monthly budgets, monitor expenditure, analyze variances, and propose corrective actions.
- Process and manage company invoicing, receivables, and payroll using QuickBooks Desktop.Tax Preparation and Compliance:
- Maintain accurate records of financial transactions to support tax filings.
- Assist in gathering and organizing data for annual tax filings in collaboration with external accountants or tax professionals.
- Monitor tax-related deadlines and ensure timely submissions.
- Identify and resolve discrepancies in financial data that could impact tax filings.
Office Administration:
- Answer and direct phone calls, addressing customer inquiries or routing to the appropriate team member.
- Assist with customer service tasks, such as responding to email inquiries and resolving basic service issues.
- Manage office supplies and coordinate mail handling, including incoming and outgoing correspondence.
- Support staff by maintaining organized office systems and performing general administrative duties.
Customer and Data Management:
- Maintain accurate records by overseeing file management, ensuring proper retention and secure disposal protocols.
- Enter new leads into the company CRM system, track customer interactions, and manage correspondence via phone, email, and mail.
Process Improvement:
- Identify process inefficiencies and recommend solutions to enhance productivity and operational efficiency.
- Ensure the smooth daily operation of the office, fostering a positive and productive environment.
Skills and Competencies
- Technical Proficiency:
- Advanced expertise in QuickBooks Desktop (2 years required).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and web-based CRM systems.
Tax and Financial Acumen:
- Knowledge of sales tax reporting and compliance with state and federal tax laws.
- Familiarity with preparing financial documentation for annual tax filings.
- Strong understanding of invoicing, receivables, payroll, and budgeting.
Administrative and Organizational Skills:
- Exceptional time management, multitasking, and prioritization skills.
- Ability to efficiently manage office workflows and maintain a well-organized workspace.
Customer Service:
- Outstanding interpersonal and communication skills (written and verbal).
- Proven ability to handle customer inquiries professionally and empathetically.
Qualifications
- High school diploma required; some college coursework in accounting or business administration preferred.
- Minimum 2-3 years of experience in an accounting or office management role (small business experience strongly preferred).
- Demonstrated ability to work independently and take initiative in problem-solving.
- Strong understanding of basic tax concepts and compliance requirements.
- Reliable transportation is required.
