Executive Assistant, CEO's Office

Summary

The Executive Assistant to the CEO will work closely with the CEO, senior leadership, and the board of directors, to ensure effective execution of tasks and strategic initiatives.

Responsibilities

• Serve as primary point of contact for CEO, manage communications, calendar, travel arrangements, etc.
• Manage/maintain CEO’s calendar, travel arrangements, represent the CEO’s office with internal/external stakeholders.
• Serve as the main administrative point of contact for the Board of Directors, scheduling meetings, preparing, and distributing materials, and being responsive to their needs.
• Take minutes at Board meetings and ensure timely follow-ups of action items.
• Maintain the Board data portal, ensuring it is up to date and accessible.
• Provide support for key organizational events
• Handle ad hoc projects and assignments as needed
• Implement efficient systems for tracking and managing correspondence, reports, and documentation.
• Maintain office supplies, and services to ensure smooth operations.
• Ensure records management practices comply with organizational policies and legal requirements.
• Supervise receptionist

Qualifications

• Prior experience as an Executive Assistant, ideally supporting C-suite executives, or in similar administrative role.
• Highly skilled in calendar management and travel coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, etc.)
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Bachelor’s degree
• Familiarity with nonprofit governance and donor management software (e.g., Raiser’s Edge) is a plus.
• Flexibility to work occasional evenings and weekends, as required.