Construction Office Manager

Job Description

Front Line Consulting focuses on providing Change Management and Professional Employer Services. We are a Veteran owned and Veteran managed company committed to improving the holistic performance of the organizations that seek our services. We combine traditional Project Management and Agile principles with the knowledge and insights gained from decades of military experience.

We are currently looking for an Office Manager/OE (Construction) to work on multiple projects out of an office in Albany, NY.

Position Scope

This position will include various duties in the assistance of Contract Managers including all tasks involved in the advertisement, bid, and award of Construction contracts, including but not limited to pre-advertisement functions, review of contract documents, advertising, audit of paper and electronic bid submissions, administration of contracts through pre-award processes, preparing submissions for approval by OAG, and OSC, and working alongside Contract Management Specialists within the Division of Contract Management.

Daily Task

Assist in advertisement, bid, and award of Construction contracts

Pre-advertisement functions

Review of contract documents

Advertising

Audit of paper and electronic bid submissions

Administration of contracts through pre-award processes

Preparing submissions for approval by OAG, and OSC

Fielding phone calls and delivering messages

Handling routine mail and office needs

Assist Project Managers with submittal reviews, tracking and transmittal of the same

Responsible for tracking and managing all change order logs and RFI logs for assigned projects

Assist with subcontractor approval process

Maintain project documentation on shared drive, site and program database

Maintain and update contractor records in the program database

Preparation and filing of all correspondence with contractors (meeting minutes)

Prepare and maintain various program reports as required

Process, document, and track RFI submittals

Assist in the management of assigned construction projects as directed

Perform contract document review and basic scheduling requirements

Perform payment review and preparation

Act as the liaison between the project site, office management, and general contractors

Provide aid to project superintendents and/or project foremen

Conduct administrative work as needed in an office setting, including but not limited to: meeting preparation and assistance, customer coordination, contractor coordination, tracking and documenting construction documents, inventory assistance

Required Qualifications

Bachelors Degree

5 year experience in construction building/rehabilitation projects

5 years experience with RFI tracking, Contract document review, Scheduling, and Payment review/prep

5 years experience on construction projects valued above $1M

Efficient skills utilizing Windows / Outlook / Microsoft / Excel / Adobe

Ability to communicate clearly and concisely; both verbally and in writing

Proficient with web-based submittal collaboration systems

Preferred Qualifications

Public agency experience

OSHA 10hr certified

Experience scheduling software (i.e. Oracle Primavera)

Job Type: Full-time

Pay: $70,000.00 - $82,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Office: 5 years (Preferred)
• Construction: 5 years (Preferred)
• Microsoft Office/Excel: 5 years (Preferred)
• Construction Contract: 2 years (Preferred)

License/Certification:

• OSHA 10 (Preferred)

Work Location: In person

Salary : $70,000 - $82,000