Office Manager/Bookkeeper

Mercer Construction Company LLC. seeks a qualified candidate for one Office Manager/Bookkeeper position. Candidate must be a highly motivated, independent worker capable of managing several tasks with low supervision. An associates degree in a related field is preferred. Five years of office management experience and bookkeeping experience are preferred.

About our Company

Headquartered in Ballston Lake, New York, Mercer Construction Company LLC is committed to providing superior owner representative, construction management, general contracting and design-build services. We apply innovative solutions and efficient procedures to effectively serve our clients on a proactive basis. Our attention to detail and responsiveness, one of our main attributes to success, enables us to generate the majority of our work from repeat customers. We also believe in good communication and operating in an honest manner. We offer our experience in the per-construction thus increasing our value-added contribution to projects.

We maintain an efficient organization and low overhead to develop cost-effective solutions for our clients. We provide a safe team-oriented atmosphere in order to maximize production.

Projects We Do

• Hotel Projects
• Retail Projects
• Medical Projects
• Dialysis Centers
• Physical Therapy
• Cardiologists
• Educational Projects
• Schools K-12
• Private Schools
• College Projects
• Senior Housing
• Multi-Family Apartment Housing
• Restaurants
• Warehouse Projects

ACCOUNTS PAYABLE

* Accounts Payable - all aspects including processing invoices, general ledger coding, verifying expenses

and issuing payments

* Prepare annual Form 1099 & 1096 for vendors/subcontractors

* Credit Card Reconciliations

* Process credit card receipts

* Maintain vendor files - including W-9's

ACCOUNTS RECEIVABLE

* Prepare client billing, generate invoices and track payments

* Maintain job expenses for open book billings

* Prepare and make bank deposits

* Generate Client Statements (if necessary)

PAYROLL

* Payroll Processing with ADP

* Payroll Entry in Sage for Job Costing

GENERAL BOOKKEEPING

* Bank Reconciliations

* Facilitate audits - Insurance, Sales Tax

* Manage insurance records for Mercer

* Sales Tax Reporting and Returns

* Job Cost accounting

* Create/update/manage spreadsheets

* Generate financial reports and job cost reports.

* Work with external sources for tax filings and audits.

* Journal Entry Transactions

* Period/Fiscal Year Management

CONSTRUCTION INDUSTRY SPECIFIC

* Manage insurance records for subcontractors

* Maintain project budgets, track expenses, and assist with job cost reporting.

* Monitor contracts, change orders, and lien waivers.

* Work with project managers to ensure accurate financial tracking and reporting.

* Assist with bid preparation and proposal documentation as needed

* Cost Tracking and Allocation - assign to Job costs and allocate to labor, materials, equipment and

subcontractors

* Track Time and Labor for billing

* Track subcontractor invoices - verify they are contracted amounts and assign to Job

OFFICE MANAGER/BOOKKEEPER TASKS

OFFICE MANAGEMENT

* Answering Phones and Emails: Respond to inquiries, direct calls, and manage correspondence with

clients, vendors, and staff.

* Filing and Organization: Maintain physical and digital records, including contracts, invoices, and other

documents.

* Data Entry: Input information into spreadsheets, databases, or company software.

* Ordering Supplies: Monitor office inventory and place orders for necessary supplies or equipment.

* Mail Management: Sort, distribute, and prepare outgoing mail or packages.

* Visitor Management: Greet and assist visitors

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office management: 5 years (Required)
• Bookkeeping: 5 years (Required)

Ability to Commute:

• Ballston Lake, NY 12019 (Required)

Ability to Relocate:

• Ballston Lake, NY 12019: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $70,000