Administrative Assistant/Coordinator

Fuller Fire & Safety Inc. is a family-owned and operated company specializing in fire protection and security seeking a highly organized and detail-oriented Administrative Assistant/ Coordinator to join our team. The ideal candidate will provide administrative support to our office, ensuring seamless day-to-day operations. This is a fantastic opportunity for a motivated individual to contribute to a dynamic and fast-paced environment.

Duties:

• Manage the front desk, greeting customers and visitors, and handling phone calls and emails in a professional and courteous manner.
• Provide exceptional customer service, working closely with our office personnel and technicians to ensure all administrative and scheduling tasks are completed efficiently.
• Screening telephone calls to route to appropriate departments
• Perform tasks such as data entry, filing, scanning documents, maintaining administrative and customer files, scheduling, billing and assisting with quotes.
• Utilize organizational skills to maintain accurate records, coordinate schedules, and manage paperwork.
• Employ excellent time management skills to prioritize tasks, meet deadlines, and maintain a high level of productivity.
• Use technology to computerize administrative processes, ensuring our office runs smoothly and efficiently.
• Demonstrate strong communication skills, both written and verbal, to effectively communicate with customers, staff, and management.
• Maintain a professional and welcoming office environment, ensuring a positive experience for our customers and visitors.

Skills:

• Proven experience in a similar administrative / coordinator role.
• Proficient in computer software and technology.
• Must have excellent Microsoft Office skills such as Excel, Word, and PowerPoint.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work in a fast-paced environment and adapt to changing priorities.

*** If you meet this description, we look forward to hearing from you! ***

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person