What are the responsibilities and job description for the Office Manager position at Fyzical Therapy & Balance Centers?
OFFICE MANAGER – PHYSICAL THERAPY CLINIC
We are seeking a friendly, organized, and upbeat Office Manager to join our team at Fyzical Therapy & Balance Centers! The ideal candidate will possess excellent time management skills, strong organizational abilities, and a keen attention to detail. This role requires a dynamic and naturally positive individual who is efficient with managing multiple tasks, while providing support to our team of clinicians.
If you love working with people, keeping things running smoothly, and making a positive impact every day, we’d love to meet you!
About this role
As our Office Manager, you’ll be the first point of contact for our patients, ensuring they feel welcome and taken care of from check-in to check-out. Your main responsibilities will initially include:
- Greeting patients in a welcoming manner and making them feel at ease
- Benefit explanation for new patients
- Answering phone calls
- Checking patients in and out
- Point of service collections
- Overseeing calendar management, scheduling appointments, inservices/staff meetings and assurance that gaps in the schedule are filled
- Answering basic billing questions
- Managing new patient intake and paperwork
- Basic data entry with accuracy and attention to detail
- Supervise support staff, providing guidance and training as needed
- Implement office management procedures to enhance productivity and efficiency
- Ensure the office environment is well-maintained, stocked with necessary supplies and HIPAA compliant (protection of patient personal health information)
Growth & Training
You won’t be thrown into the deep end! Our current Office Manager will provide one month of intensive hands-on training with continued mentorship for up to six-months, gradually passing along responsibilities so you can confidently step into the role. After 6 months, you’ll take on additional duties, including:
- Verifying health insurance benefits
- Calling insurance companies to follow up on benefit verification and occasional billing inquiries
- Submitting insurance authorizations
- If you are an enthusiastic individual looking to contribute to a collaborative work environment while managing essential office functions, we encourage you to apply for this rewarding opportunity.
Qualifications
- Clerical experience including data entry
- Outgoing personality
- Excellent customer service and phone etiquette
- Strong organizational skills with efficient time management, and the ability to prioritize tasks effectively
- Proficiency in computer software applications, including word processing and spreadsheet programs
- Familiarity with calendar management tools and data entry processes
- Strong proofreading skills to ensure accuracy in all written communication
- Background in office management or personal assistant roles preferred
Why Join Us?
We’re a close-knit team that genuinely cares about our patients and each other. If you’re looking for a workplace where you’ll be supported, trained, and given the opportunity to grow, this could be the perfect fit.
Job Type: Full-time
Pay: $23.50 - $25.50 per hour
Expected hours: No more than 40 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
- No weekends
Ability to Commute:
- Broomfield, CO 80021 (Required)
Work Location: In person
Salary : $24 - $26
