Human Resources Coordinator

** NOTE: All applicants MUST submit an online application on our Employment webpage on the GCSS website at www.gcssk12.net.

Human Resources Coordinator

Position Description

The Gainesville City School System does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in any of its employment practices, educational programs, services or activities.

WORK LOCATION: School Board Office

FLSA STATUS: Exempt

REPORTS TO: Director of Human Resources

WORK CALENDAR: 235 Days

SALARY SCHEDULE: Classified Salary Scale - Coordinator

APPROVED (Board):

PAY GRADE:

REVISED: February 2025

SUMMARY: Under the general supervision of the Director of Human Resources.

ESSENTIAL FUNCTIONS

Duties

• Demonstrates prompt and regular attendance
• Works closely with the Human Resources Director
• Responsible for onboarding and offboarding employees in Frontline HR, Munis, and Employee Self Service
• Sends forms/packets to new employees via Frontline
• Reports new employees in GaDOL portal
• Maintains Excel/Google spreadsheets with new employee data
• Assists with New Teacher Orientation processes
• Responsible for importing, reviewing, and updating all employee data in Munis database
• Assists with Employee Personnel Records Release Requests
• Assists with Open Records Request as needed
• Assists with Workers Compensation claims as needed
• Utilizes E-verify system for all new and existing employees
• Maintains personnel files and records in Frontline HR platform
• Updates new hire forms in Frontline HR such as W2, W4, I-9, and Direct Deposit forms, etc.
• Creates new online forms/packets in Frontline HR as needed
• Coordinates fingerprinting and background checks with third party providers (Pioneer RESA/Gainesville Police) or GCSS own fingerprinting system
• Coordinates fingerprinting audit with GBI
• Maintains records to ensure that various district personnel have up-to-date security training
• Assists in the employee badge making process as needed
• Assists employees with benefits enrollment and enrollment changes via ADP (Automatic Data Processing) website and Plan Source website
• Responsible for State Health Benefit Plan (SBHP) reporting
• Responsible for Affordable Care Act (ACA) mandated yearly reporting and oversees 1095 C forms yearly distribution to employees
• Completes monthly bill reconciliation for all benefits
• Submits required monthly and yearly reports as applicable
• Coordinates the Shared Savings program
• Coordinates the hiring, training, and onboarding of substitute teachers
• Ensures that substitutes complete Compliance Director modules annually
• Gather Cert IDs for TKES platform
• Updates names of substitutes in the Frontline Absence Management Platform
• Send updated substitute lists to schools periodically throughout the school year
• Communicates and processes Family and Medical Leave Act (FMLA) and Paid Parental Leave (PPL)
• Communicates and processes Americans with Disabilities (ADA) inquiries
• Assists new retirees with required paperwork for the Teacher Retirement System (TRS) or Public School Employees Retirement System (PSERS) which includes sick leave certification forms and contribution forms as applicable
• Works closely with Corebridge Financial regarding 403b and 457b enrollment for monthly and annual reporting
• Sends correspondence to employees annually regarding the Catastrophic Leave Membership Drive
• Purchases job fair paraphernalia and monitors inventory
• Processes purchase orders for the Human Resources Department
• Submits SBO monthly payroll report
• Attends Human Resources workshops and additional HR-related meetings as needed
• Assists with the district job fair
• Attends the college/university/school career fairs
• Sends Separation Letter to terminated employees
• Sends HR correspondence to employees as needed
• Maintains Notary certification
• Assists with Frontline and Employee Self Service account access, login issues, and software updates
• Works effectively and cooperatively with administrators, teachers, and staff
• Assists Central Office administrators as needed
• Handles all duties in a timely and organized manner
• Performs additional duties as needed

REQUIRED QUALIFICATIONS:

• Bachelor’s degree or higher preferred
• Effective communications skills
• Bilingual speaking and writing skills preferred
• Analytical and problem solving skills
• Effective time management skills
• Proficient computer skills such as Microsoft Office, Google, etc.

PHYSICAL DEMANDS:

• Routine physical activities associated with typical office setting
• Ability to exert up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, and/or a negligible amount of force constantly to move objects.
• Frequent sitting, standing, walking, bending, stooping, kneeling, crouching, reaching, handling and repetitive fine motor activities.
• Vision, hearing and verbal communications are essential functions of this position.

REQUIRED DUTIES & RESPONSIBILITIES:

The employee must be able to satisfactorily perform each essential function of the position. When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position. Employees are expected to attend all required meetings as approved by the supervisor. The incumbent will adhere to the Georgia Professional Standards Commission’s Code of Ethics for Educators, all Gainesville City Board of Education policies, administrative regulations, school system procedures, and all other applicable professional performance criteria. Maintenance of criminal history check is required for all employees.

Job Type: Full-time

Pay: $41,000.00 - $76,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Gainesville, GA 30501 (Required)

Ability to Relocate:

• Gainesville, GA 30501: Relocate before starting work (Required)

Work Location: In person

Salary : $41,000 - $76,000