Administrative Assistant

Our client is a financial firm servicing the music industry. They are seeking an experienced Administrative Assistant to join the team. The position is hybrid and based 4 out of 5 days per week at their office in West Palm Beach.

Job Details

• Manage calendars and meeting schedules
• Prepare detailed expense reports
• Book travel arrangements, including flights and lodging
• Coordinate meeting details, including preparing materials
• Manage confidential information with utmost discretion
• Assist with event planning and coordination
• Oversee office supply inventory and coordinate with vendors
• Manage projects, priorities, and requests, while ensuring timely completion
• Salary Range: $58-62k annually, based on experience
• Excellent benefits package includes 100% covered health insurance, unlimited PTO, and 401(k) with matching!

Skills and Qualifications

• Bachelor’s degree preferred
• 2 years’ administrative experience in a professional services environment
• Precise and detail-oriented, with unparalleled organizational skills
• Must be proficient in Microsoft Suite, including Outlook, Word, and Excel
• Excellent verbal and written communication skills
• Strong sense of confidentiality and discretion

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.