Executive Assistant

At Galderma we're unique and we embrace difference.

Whether it's the unique breadth of our integrated offering that covers Aesthetics, Consumer, and Prescription products; or our commitment to recognising and rewarding people for the contribution they make - working here isn't like anywhere else.

At Galderma, we actively give our teams reasons to believe in our ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Job Title: Executive Assistant - Boston (Onsite)

Location: Boston, MA

The Executive Assistant to the Global Head of Research & Development must be experienced and highly organized to provide high-level support to several members of the Senior R&D Leadership Team. The successful candidate will manage executive schedules, coordinate travel, prepare presentations, and act as a key liaison across departments. This role requires an adept communicator with exceptional attention to detail and the ability to thrive in a fast-paced environment. Based on-site in our Boston, MA office, this position is an ideal opportunity for a proactive professional with a commitment to excellence in executive support.

Essential Functions

Executive Support:

• Provide comprehensive administrative support to members of the Senior Leadership Team, including scheduling, calendar management, and prioritization of tasks.
• Manage all communications on behalf of executives, handling sensitive information with discretion and confidentiality.
• Prepare, edit, and format presentations, reports, and documents for executive meetings.

Calendar & Meeting Management:

• Coordinate complex and frequently changing calendars across multiple time zones, ensuring executives are well-prepared for all engagements.
• Schedule, organize, and facilitate executive meetings, including agenda creation, minute-taking, and follow-up on action items.
• Serve as a point of contact for scheduling cross-functional meetings with internal and external stakeholders.

Travel & Expense Management:

• Arrange international and domestic travel, including flights, accommodations, and ground transportation.
• Prepare detailed itineraries and proactively resolve travel-related issues.
• Oversee expense reporting, ensuring timely and accurate submission in alignment with company policies.

Project Coordination & Communication:

• Assist in the coordination of special projects, events, and team offsites as needed.
• Act as a liaison between the Senior Leadership Team and internal departments, fostering strong communication and collaboration.
• Support communication needs, such as drafting memos, organizing email communications, and maintaining executive databases.

Office Management & Operational Efficiency:

• Collaborate with administrative staff and provide mentorship to junior assistants to optimize support functions.
• Suggest and implement improvements to administrative processes and tools that enhance productivity and efficiency.

Minimum Education, Knowledge, Skills, and Abilities

Experience: Minimum of 5 years as an Executive Assistant, with at least 2 years in a senior or high-level support role.

Education: Bachelor's degree in Business Administration, Communications, or related field preferred

Skills:

• Exceptional organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Zoom, Teams, Slack).
• Excellent verbal and written communication skills, with a high level of professionalism.
• Strong problem-solving skills and a proactive approach to identifying and resolving issues.
• Ability to manage confidential information with discretion and tact.
• Ability to handle high-pressure situations calmly and adapt to changing priorities in a dynamic environment.

Our people make a difference

At Galderma, you'll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.

Employer's Rights:

This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.