What are the responsibilities and job description for the Executive Assistant position at Gamma Technologies?
About Us
We are Gamma Technologies, a leading provider of multi-physics CAE simulation software solutions. Our integrated suite guides and accelerates the engineering transformation of products in transportation, power generation, and industrial equipment industries.
At GT, our people drive success through innovation, trusted partnerships, bold decisions, and customer-centricity.
Your Role
We seek an Executive Assistant to support our CEO and Executive Leadership Team. The ideal candidate has a well-rounded background and prior experience in the C-Suite, with excellent time management and prioritization skills.
- You will assist the CEO and executive team with administrative tasks, including calendar management, scheduling, travel arrangements, and meeting preparation.
- Prepare reports, memos, letters, and documents while ensuring consistency with organizational policies.
- Assist with calendar management, process invoices, reconcile travel and expense reports, and serve as the Board of Directors' administrative point of contact.
- Manage travel and conference space needs for Board meetings, secure meeting spaces, and prepare agendas and materials.
- Coordinate corporate events, both internal and external, including venue selection, budgeting, vendor management, and schedule creation.
Your Qualifications
- An undergraduate degree is preferred.
- 5-7 years of experience as an executive assistant and/or office manager, servicing C-level executives.
- Excellent time management abilities and capacity to prioritize multiple requirements.
- Maintain discretion when handling sensitive material and exhibit high responsiveness to stakeholders.
- Assertiveness, proactivity, professionalism, and confidence are required, along with creative problem-solving skills.
- A highly productive team player with ability to work independently, possessing excellent verbal and written skills, and outstanding computer skills (Outlook, Word, Excel, and PowerPoint).
About Our Offerings
- A competitive total rewards program with health and financial benefits.
- Flexible work options, requiring 60% on-site presence.
- Generous vacation, sick days, holidays, and parental leave.
- Onsite fitness center and growth opportunities.
