Post Closing Coordinator

Description

Position Overview:

The Post Closing Coordinator plays a crucial role in ensuring the smooth and timely completion of real estate transactions following the closing process. This position requires excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks simultaneously.

Key Responsibilities

• Post-Closing Documentation Management: Manage and organize all post-closing documentation, including deeds, mortgages, affidavits, and other legal documents.
• Review and Verification: Review all post-closing documents for accuracy, completeness, and compliance with legal requirements.
• Recording and Filing: Coordinate the recording of deeds, mortgages, and other relevant documents with the appropriate governmental agencies. Ensure timely and accurate filing of all documents.
• Communication: Communicate effectively with clients, lenders, real estate agents, and other parties involved in the transaction to resolve any post-closing issues or discrepancies.
• Title Insurance Policies: Assist in the issuance and distribution of title insurance policies to the appropriate parties.
• Finalizing Transactions: Work closely with attorneys and other team members to finalize real estate transactions and ensure all necessary documentation is properly executed and filed.
• Quality Control: Conduct quality control checks to ensure compliance with firm policies, legal requirements, and industry standards.
• Record Keeping: Maintain accurate records of all post-closing activities and documentation for future reference and auditing purposes.
• Process Improvement: Identify opportunities for process improvement and efficiency gains within the post-closing workflow.
• Cross Training: Learn additional paralegal roles to support team as business needs fluctuate.
  
  

Requirements

Qualifications:

• Bachelor's degree in Business Administration, Paralegal Studies, or related field preferred.
• Previous experience in real estate transactions, title insurance, or a similar role preferred.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent attention to detail and a commitment to accuracy.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Excellent written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team environment.
• Familiarity with real estate closing procedures, legal documentation, and title insurance policies is a plus.
  
  

Core Competencies

• Attention to Detail:
• Accuracy: Ensuring that all financial transactions are processed correctly and in compliance with legal requirements.
• Thoroughness: Checking documentation and calculations meticulously to avoid errors.
• Understanding of Real Estate Transactions:
• Knowledge of Documents: Familiarity with various real estate documents such as deeds, mortgages, and closing statements.
• Understanding of Legal Terminology: Grasping legal terms and concepts related to real estate transactions.
• Financial Skills:
• Accounting Knowledge: Understanding basic accounting principles and practices.
• Financial Analysis: Analyzing financial documents and statements to ensure accuracy.
• Mathematical Skills: Strong mathematical abilities for calculating disbursements, taxes, and fees accurately.
• Legal Compliance:
• Regulatory Knowledge: Understanding of regulatory requirements related to real estate transactions, including state laws and regulations.
• Compliance Management: Ensuring all transactions comply with legal and regulatory standards.
• Communication Skills:
• Clear Communication: Communicating effectively with clients, attorneys, title companies, and other parties involved in the transaction.
• Documentation: Maintaining clear and concise records of disbursements and communicating any discrepancies or issues promptly.
• Organizational Skills:
• Time Management: Managing multiple transactions simultaneously and meeting deadlines.
• File Management: Organizing and maintaining files related to real estate transactions.
• Problem-Solving Abilities:
• Issue Resolution: Identifying and resolving discrepancies or issues related to disbursements.
• Critical Thinking: Analyzing situations to find the best solutions for complex problems.
• Software Proficiency:
• Real Estate Software: Proficiency in using software specific to real estate transactions, such as title software and accounting software.
• Microsoft Excel: Using Excel for data management, calculations, and reporting.
• Customer Service:
• Professionalism: Interacting with clients and other parties in a professional and courteous manner.
• Client Support: Providing assistance and answering inquiries related to disbursements.
• Teamwork:
• Collaboration: Working closely with attorneys, paralegals, and other staff members to ensure smooth transaction processes.
• Supporting Colleagues: Assisting colleagues with tasks related to post-closing disbursement when needed.
• Confidentiality:
• Data Security: Maintaining confidentiality of client information and financial details.
• Adaptability:
• Flexibility: Being adaptable to changing priorities and workflow demands.