Purchasing Manager

Position Purpose & Summary

Responsible for storing, purchasing, and receiving, all materials, products, mail and services for the resort and club.

Essential Functions

• Will work with and report to Director of Finance. As food purchasing is the bulk of the position's time, the Executive Chef will be the primary day-to-day contact and leader for the Purchasing Manager position.
• Responsible for putting away and organizing all food, dry good deliveries, and mail, with team, to include removing items from purchased container into appropriate storage container.
• Work with the Executive Chef to ensure all walk-ins, freezers, coolers, dry storage are always clean, neat, organized and FIFO system is in place.
• Removal of all product packaging materials from kitchen facility into appropriate receptacle with co-ordination of stewarding team.
• Designs and implements resort and clubs purchasing policies, procedures, and strategies. All to make our cost of sales budgeted targets.
• Supervises and provides functional direction to assigned personnel in achieving agreed objectives.
• Works with the Director of Finance and the Executive Chef to prepare the annual budget for the resort and club purchasing department.
• Develops annual purchasing objectives for directly supervised materials, products, and services, with the goal of reducing costs and improving service to internal customers.
• Searches applicable markets for the best sources. Evaluates requests for quotes on materials, products, and services for resort management.
• Prepares resort specifications and uses competitive bidding in negotiating to achieve the best value for resort and club purchases. Maximizes use of Pyramid contract priced relationship to its fullest.
• Maintains, selects, and removes vendors from the approved vendor list with resort senior management.
• Establishes and maintains effective communications with resort department heads.
• Edits and reviews all contracts prior to approval by Director of Finance and the Senior VP of Operations.
• Responsible for data entry and management including purchase orders and receiving logs.
• Responsible for inventorying stock in the general storeroom and prepares purchase orders.
• Maintains a log of all purchase orders issued and the assigned vendors.
• Files all POs and receiving records.
• Assumes duties and responsibilities of receiving all goods.
• Assists in month-end inventories.
• Participates in quarterly linen, china, glass and silver inventories and coordinates orders with VP of Food and Beverage.
• Maintains perpetual inventories on high volume operational supplies.
• Keeps all files current and up to date.
• Responsible for the cleanliness of the loading dock, dumpster and receiving areas, and ensuring traffic control outside this area (to include KC Grille).
• Coordinates off-site storage and participates in resort and club storage reviews.
• Participates in all F&B resort and club meetings. Attends weekly operational meetings and any other meetings that the Director of Finance deems necessary.
• Produces a daily receiving log and distributes to appropriate managers.
• Responsible for distributing all arriving mail and packages as soon as they are received.
• Prepares and distributes dry storage requisitions from purchasing storeroom for remote kitchens.
• Takes the initiative in researching new items and ideas for resort management.
  
  

Additional Duties And Responsibilities

• Greet every guest, member, villa owner, and team member with "I Am Proud" standards and set a positive tone for every interaction.
• Provide extraordinary service that is "Enriching by Nature."
• Embrace, embody, demonstrate, and encourage wellness and the STRATA virtues through interactions, performance, and commitments.
• Uphold the Garden of the Gods Resort and Club's brand, culture, vision, mission, and values.
• Be empowered to make things go right if they go wrong.
• Address feedback by utilizing the LEARN Model.
• Demonstrate a professional appearance and be attentive to what matters most.
• Comply with company policies and procedures.
• Solution oriented approach to challenges and problem-solving.
• Always maintain a professional demeanor and maintains work area in a professional, orderly manner.
• Ability to work any assigned shift / work schedule.
• Actively participate on the GGRC Safety Committee.
• Respond to any reasonable task as assigned by the Director of Finance, the Executive Chef and culinary team, the front of the house management team, and any leadership position of property.
  
  

Position Requirements

• High school graduate, B.S. or B.A. in business or purchasing preferred.
• Must have extensive knowledge of all aspects of the purchasing function, including purchasing policies and procedures, negotiations, purchasing law, contract development and administration, inventory management and distribution.
• Certified Purchasing Manager designation preferred.
• Strong working knowledge of Excel spreadsheet and Word processing software required.
• Three to five years of purchasing experience with direct buying responsibilities.
• Minimum two years of supervisory experience or demonstrated ability to manage and supervise people.
• Resort purchasing experience preferred.
  
  

Marginal Functions

• Perform other duties as assigned.
• Interface positively with other departments by helping when needed.
• Displays care in use of equipment and maintains an organized and professional work environment.
  
  

Additional Licenses And/or Certifications Required

YES

NO

Valid Driver's License

x

CPR Certification

x

Food Protection Manager Certification

x

Food Handler Certification

x

Alcohol Server/Seller Certification

x

Position Analysis/Specifications

N/A

(Not Applicable)

OCCASIONAL

FREQUENTLY

Sitting

x

Standing

x

Walking

x

Bending Over

x

Crawling

x

Reaching

x

Crouching

x

Kneeling

x

Balancing

x

Pushing / Pulling

x

Lifting / Carrying

10 lbs. or less

x

11 to 25 lbs.

x

26 to 50 lbs.

x

51 to 70 lbs.

x

Manual Dexterity

x

Fine Motor Skills

x

Gross Motor Skills

x

Eye / Hand Coordination

x

Near Vision

x

Far Vision

x

Color Recognition

x

Hearing

x

ENVIRONMENTAL FACTORS

Environmental factors may include indoor settings with overhead lighting and comfortable ventilation. May occasionally be called upon to work in all areas of the property, both inside and outside, in inclement weather.

YES

NO

Working Outside

x

Working Inside

x

Working Alone

x

Working Closely with Others

x

Excessive Cold / Heat

x

Excessive Humidity / Dampness

x

Noise / Vibrations

x

Working Above Ground

x

Working Below Ground

x

Working with Chemicals / Detergents / Cleaners

x

Working Around Fumes / Smoke / Gas

x

Walking on Uneven Surfaces

x

Operating Motorized Equipment or Vehicles

x

Working Around/Near Machinery/Motorized Equipment

x

Climbing on Scaffolds or Ladders

x

Continuous use with a Computer and Keyboard

x

Leader Signature

Date

A commitment to service excellence has permitted our company to be recognized for delivering extraordinary guest and member experiences. Success and growth in the future are dependent upon our ability to take Garden of the Gods Resort and Club (GGRC) to the next level. For this reason, our most important continuing objective is to provide unparalleled service and hospitality from the heart.

The collective strength of the GGRC team is derived from the individual effort and dedication of every team member. The full use of your knowledge, experience, ability, and energy is important to our success as we work together for excellence.

To be successful, your individual initiative, passion, commitment, and thoughtful participation as a member of different teams in which you work are required. Individual effort in the performance of your own duties, and positive and productive interactions with others, both internal and external to the company, are crucial.

In addition, we value and encourage your creativity, your continuous improvement and personal development, and your feedback on operations and how they may be improved.

Team Member Signature

Date

The Garden of the Gods Resort and Club offers a diverse, dynamic, and thriving environment that supports career development for all our team members.

Job Posted by ApplicantPro