Administrative Specialist

Job Summary:

This role is responsible for data management and processing of invoices/credit for accounts payable, order entry, and contract review for a high-volume manufacturer.

Job Duties & Responsibilities:

Monitor and drive all the information required for data entry of orders, working directly with Sales, Accounting, and Customers to ensure that customer deadlines are met.

Review contract documents and confirm against purchase orders, work orders and proposals to ensure accuracy prior to shipment.

Interface with customers, or other departments when inquiries or clarifications are required to complete an order prior to entry.

Communicate with purchasing to validate any discrepancies in invoicing or quantities upon receipt from vendors.

Customer and Vendor set-up in ERP system to maintain continuity and timely processing and payment to vendors.

Track open items that occur daily in all areas and facets associated with these job duties and responsibilities.

Manage vendor queries and issue any required documentation for suppliers and customers.

Resolve customer, contractor, and internal discrepancies with suppliers.

Maintain a high level of professionalism when fielding incoming or outgoing phone calls.

Additional miscellaneous administrative duties, responsibilities and activities as assigned.

Skills:

· Associate’s Degree in Business, Accounting or equivalent experience.

· 2-3 years of experience in basic accounting, office administration, and data entry.

· 2-3 years proven experience working with sales team, order entry, and contracts preferred.

· Detail-oriented and proactive with an ability to prioritize and deliver results on delegated responsibilities.

· Able to excel in a high pressure environment always using good judgment and strong decision making skills.

· Strong analytical and problem solving skills.

· Excellent organization and time management skills.

· Excellent communication skills.

· Ability to work independently.

· Proficient in all Microsoft Office applications. Knowledge of Epicor a plus.

Job Type: Full-time

Salary: $55,000 – 60,000

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid Holidays
• Referral program
• Sick/Vacation Time
• Vision insurance

Location: In office/Onsite position in Tucson, AZ

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have experience working in a Manufacturing or Construction environment?
• Do you have work experience using Microsoft Office (i.e., Word, Excel, Etc.)?
• How many years of accounting experience do you have?

Work Location: In person

Salary : $45,000 - $50,000