Assistant Purchasing Agent - NY HELPS (VID 175013)

The minimum qualifications required for this vacancy. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position: This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education. **Purchasing Agent Trainee level requirements: • Purchasing Agent Trainee (equated to SG-13): A bachelor's degree.• Assistant Purchasing Agent (equated to SG-14): A bachelor’s degree and one year of purchasing experience.Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, of the Civil Service Law.Successful completion of a one-year traineeship leads to appointment as an Assistant Purchasing Agent, SG-14.

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The incumbent will work in the BSC Purchasing Unit and will review purchase order compliance with applicable rule and regulations and provide customer agency support to purchase a variety of supplies, materials, equipment, and services required to carry out their missions. Purchasing activities are governed by state contracts, open market buying procedures, the NYS Procurement Council, Office and the State Comptroller, and applicable regulations and guidelines related to minority and women-owned businesses. These duties will be carried out as outlined in the Standard Work Procedures (SWP), OGS Policies, and applicable NYS Laws, Rules, and Regulations. Duties typical of this position include, but are not limited to the following: • Have a thorough knowledge of the Purchasing policies and procedures, with the ability to apply them. • Process Purchasing transactions in accordance with standard work and the service level agreement.• Conduct both written and telephone communications and prepare email correspondence to customers, vendors, program administrators and others regarding requesting information.• Resolve difficult processing errors, analyze data, and resolve complex auditing problems related to various NYS business practices, including various audit functions and related processes.• Perform all duties with a “continuous improvement” mindset, offering ideas and solutions to• coworkers.• Work collaboratively with manager and peers to improve the processes of the BSC.• Take a lead role in providing the best possible customer service while keeping the BSC’s and the• State of New York’s needs in perspective.The Business Services Center (BSC) was established in September 2012 to make Human Resources and Finance transaction processing consistent across New York State government agencies. Since its inception, the BSC has increased efficiencies and lowered costs across the state. The BSC supports advancement and frequently promotes their employees in consideration of their hard work and dedication to the Office of General Services-BSC core mission. If you are looking for growth opportunities in an agency that fosters individual staff development, we encourage you to apply to this position. Notes: *There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional comments regarding the vacancy. Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

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