Office Assistant

Job Summary
We are seeking a detail-oriented and proactive Office Assistant to support our team in daily administrative tasks. The ideal candidate will possess strong organizational skills and a friendly demeanor, ensuring smooth office operations while providing excellent service to both internal and external stakeholders. This role is essential in maintaining an efficient work environment and enhancing overall productivity.

Responsibilities

• Manage office files and maintain an organized filing system for easy retrieval of documents.
• Oversee calendar management, scheduling appointments, and coordinating meetings for team members.
• Serve as the first point of contact at the front desk, greeting visitors and handling inquiries with professionalism.
• Demonstrate excellent phone etiquette when answering calls, directing inquiries, and taking messages as needed.
• Support bookkeeping activities using QuickBooks, including invoicing and expense tracking.

Skills

• Proficient in file management and organizational techniques to maintain an orderly workspace.
• Strong calendar management skills to effectively coordinate schedules and appointments.
• Experience in front desk operations with a focus on customer service excellence.
• Excellent proofreading abilities to ensure high-quality documentation.
• Familiarity with Google Suite applications (Docs, Sheets, Drive) for collaborative work.
• Effective phone etiquette skills for professional communication over phone systems.
• Strong organizational skills to manage multiple tasks efficiently in a fast-paced environment.

We invite qualified candidates who are eager to contribute to our team while developing their administrative skills in a supportive environment to apply for this exciting opportunity as an Office Assistant.

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Customer service: 1 year (Required)

Ability to Commute:

• Ocala, FL 34480 (Required)

Ability to Relocate:

• Ocala, FL 34480: Relocate before starting work (Required)

Work Location: In person

Salary : $15