What are the responsibilities and job description for the Administrative Assistant 1, SG-11 (Provost's Office) position at Geneseo?
Campus Title Administrative Assistant 1, SG-11 (Provost's Office) Department Office of the Provost Position Summary HIGHLIGHTS
The Provost’s Office is seeking applications for a new administrative support team member to serve as office manager, receptionist, and customer-service specialist in the Office of the Associate Provosts, providing administrative support services to the associate provosts and several other Academic Affairs leaders, communicating with them effectively, anticipating and solving their problems as needed, and ensuring their administrative support needs are met successfully.
Leaders for whom you will provide administrative support as the Administrative Assistant 1 include the Associate Provost for Academic Success, the Associate Provost for Assessment & Curriculum, the Associate Provost for Finance & Administration, and the directors of the Center for Digital Learning, Center for Integrative Learning, Office of Institutional Research, Office of Sponsored Research, Office of Sustainability, the Teaching & Learning Center, and the LIVES Program.
To be successful in this position, you must have :
- Excellent organization, customer service, and communication skills.
- Exceptional attention to detail, accuracy, and deadlines.
- Demonstrated ability to prioritize and manage numerous unanticipated requests.
- Successful experience simultaneously supporting multiple leaders.
- Proficiency in office tools such as Word, Excel, and the Google suite.
Required Qualifications MINIMUM QUALIFICATIONS
You must meet one of the following requirements :
Reassignment Requirement : You must have one year of permanent competitive or 55b / c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement : You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement : You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement : You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Reinstatement Requirement : You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Civil Service Canvass Letter : You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.
NY HELPS : Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and / or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
In addition to meeting one of the above requirements, you must also meet the keyboarding requirement. Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
Salary : $39,215
