Accounts Payable Administrator

We are seeking a detail-oriented and organized Accounts Payable - General Accountant to support our finance and accounting department. Reporting directly to the Financial Controller, this role will include all Account Payable functions from vendor set-up, purchase and non-purchase order invoicing to expense report audit and processing. This role will work closely with Purchasing, Accounts Receivable, and Payroll to maintain seamless financial operations within the department. In addition, this position will perform various month and year end close activities from GL account reconciliation, accruals, tax reporting and financial reviews.

Accounts Payable Key Responsibilities:

• Process a high volume of vendor invoices accurately and efficiently, ensuring proper coding, approvals, activity recognition, and compliance with company policies.
• Collaborate daily with internal departments and external vendors to address AP related inquiries and issues and resolve in a timely, professional manner.
• Manage the full-cycle accounts payable process, including invoice verification, matching purchase orders, data entry and payment processing reconciliation.
• Ensure timely payment of invoices, including online payments, checks, ACH, and wire transfers, while taking advantage of early payment discounts when applicable.
• Get approvals, audit and process weekly company credit cards
• Support the Financial Controller with cash flow management by providing accounts payable, forecasts and reports.
• Understand IRS rules for yearly 1099 reports and prepare an annual 1099 vendor list and forms for review and submission
• Complete new vendor credit applications for review and signatures and retain complete vendor documentation file.

General Accountant Key Responsibilities:

• Assist in month-end and year-end closing activities, including accruals and account reconciliations.
• Maintain accurate and organized records, both AP and others, for audit purposes and assist with audits providing accounting support as needed.
• Participate in researching sales and use tax rules for various states to provide manufacturing exemption certificates if state guidelines are met.
• Provide appropriate Accounts Receivable and Payroll backing for team support
• Special projects as needed
• Ensure compliance with company policies, internal controls, and tax regulations
• related to accounts payable transactions.

Education and Experience:

• Associate's degree in accounting, finance, or related field required; bachelor’s degree preferred.
• Minimum of 3 years of experience in accounts payable or a related accounting role.
• Experience in an industrial construction, engineering, or manufacturing environment preferred.
• Proficiency with accounting software; experience with Foundation accounting software is a plus.
• Strong understanding of GAAP and basic accounting principles.

Knowledge, Skills, and Abilities:

• High attention to detail with strong analytical and problem-solving skills.
• Strong communication and interpersonal skills for effective collaboration with internal team and vendors and internal teams.
• Excellent organizational and time management abilities to handle multiple priorities and meet deadlines.
• Proficiency in MS Office 365, with advanced Excel skills (pivot tables, formulas, XLOOKUP, etc.)
• Ability to work independently while contributing to a team-oriented environment.
• Commitment to maintaining confidentiality and data security.

Work Environment:

• Preference for working in an office environment, with opportunities for face-to-face collaboration.
• Occasional extended hours may be required during month-end or year-end closing periods.