About Genz & Associates :
Established in 2011, Genz & Associates is a leading buy-side mergers and acquisitions advisory firm based in Austin, TX. Our core focus is partnering with leading investors seeking to deploy capital into industry-specific platform investments, add-on / strategic acquisitions, and buy-and-build strategies. On behalf of our retained investors, we directly engage companies that coincide with their specific investment strategies and theses. We utilize information, resources, industry relationships, skill, and experience to undertake a targeted, proactive, and systematic approach to facilitate and close transactions, meeting our clients ongoing growth and development objectives.
Position Overview
We’re seeking a capable and detail-oriented Office Manager & Administrative Assistant to join our team. Reporting to our Chief of Staff, this is a full-time in office position at our offices in downtown Austin. This person will be proactive, keeping the office running smoothly, owning a variety of business operations and support processes and tasks including providing executive level administrative support. If you’re someone who values a traditional office environment, can manage a variety of workflows while embracing new technologies and approaches without missing a beat, we want to hear from you.
Key Responsibilities
Office Management
- Building Liaison : Work with building management to handle any facility needs and circulate relevant communications to Austin-based employees. Request and maintain employee building access.
- New Hire Setup : Organize new employee paperwork, equipment and benefits to ensure they are productive from day one.
- Office Supplies : Order, track, and maintain office and kitchen supplies as well as managing office and kitchen equipment including purchasing or maintenance requests.
- Accounting Coordination : Engage with executive team and outside accounting firm. Submit requests for client payments, track and manage receipt log, distribute weekly status reports.
- Expense Management : Develop and manage an expense report process and system for submitting expenses and processing payments. Develop tracking and reporting for corporate card usage. Manage the company’s Amazon account and requests for office items.
- Projects as Assigned : Tackle various tasks and special projects as needed.
Administrative, Sales & Marketing Support
Reception : Manage office reception, greet guests, provide hospitality support for meetings and events.Calendar Management : Send and manage calendar invites, schedule meetings, and coordinate with internal and external stakeholders on behalf of the executive team.Company Directory : Maintain database of employees with key information, build organization charts and maintain distribution lists.Marketing Materials : Compile, assemble, and mail marketing materials promptly and accurately.Leaderboard & Sales Reports : Update and distribute the weekly internal Leaderboard and other requested reports to keep the team informed on progress and goals.Executive Support : Provide administrative and logistical assistance to the Executive team.Marketing Support : Create and share social media posts. Update web pages via admin portal with news.Content : Create or edit PowerPoint presentations and word documents as requested to support client meetings.Materials Production : Support the business development team with the printing and mailing of marketing materials.CRM & Information Management : Enter system updates as requested into the company’s CRM. Organize and maintain various information sets via company share drives and folders.Visitor Parking : Validate parking for guests, clients, and vendors, ensuring a seamless visitor experience.Candidate Attributes
Education : Bachelor’s degree is desired, with a concentration in business finance, accounting or marketing is a plus.Experience : 5 years of relevant administrative or office management experience, experience as an executive or sales assistant is desired.Technical Skills : Strong proficiency with G Suite (Gmail, Google Drive, Docs, Sheets, Slides) and MS Office (Excel, Word, PowerPoint), experience using any CRM system.Multi-Tasking Ability : Comfortable juggling multiple, and sometimes competing, priorities.Sense of Urgency : You know what needs to be done first and don’t let details slip through the cracks.Proactive Owner : You proactively approach your work, create a plan to ensure all required items are completed on time, without being asked.Team Player : Able to work independently while collaborating effectively with coworkers across departments.Compliance Awareness : Attentive to daily workflow and regulatory requirements.Communication : Strong verbal and written skills—clarity and professionalism are essential.Creative : You bring creativity and new ideas to your work, always striving to make Genz & Associates a great place to work and a valued partner to our clients.Compensation & Benefits
Salary : Starting at $65,000 (commensurate with experience).Benefits Package : Generous offering, including paid vacation, sick leave, standard health / dental / vision, parking and gym in the building.Why Join Us?
We’re proud of our heritage and how we’ve done things successfully for years, yet we embrace modern efficiencies to drive growth. If you thrive in an environment where tradition meets forward-thinking innovation—and you’re ready to roll up your sleeves—this role could be the perfect fit. No fluff here : we need someone who will hit the ground running and keep our office and key business processes humming without missing a step.
Salary : $65,000
