Administrative Assistant / Office Manager

Job description

Integra is a forensic data analytics firm located in Austin that researches and analyzes complex financial fraud in areas ranging from securities to healthcare to crypto assets. We work with government agencies and private sector firms in investigations, litigation, and enforcement activities.

We are looking for candidates with strong written and oral communication skills to provide administrative assistance and coordinate Integra's move into a new office space. Strong problem solving and organizational skills coupled with the ability to manage multiple assignments are essential for this position. While we are open to either part-time or full-time applicants, all work must be completed from our offices in central Austin.

 Main responsibilities

• Manage Integra’s move to new office space, including coordinating deliveries, ensuring office furniture is installed and moved, and communicating with construction staff as they finish building out the new space
• Support the President primarily and provide additional support to the management team as directed by bringing high attention to detail to execute tasks such as scheduling meetings and travel, conducting research,and assisting with documents
• Manage a recruiting pipeline by administering postings, processing applicant submissions, phone screening, and scheduling interviews along with technical assessments
• Provide administrative and office support to help the team and office run efficiently and effectively; this includes ensuring a clean, organized, and safe work environment by ordering lunches, restocking office and kitchen supplies, and coordinating maintenance and repairs as needed
• Organize and plan events, as well as other projects, to support Integra’s executives and overall business
• Ensure timely and accurate payments to vendors and maintain a systematic record of all payment transactions

Qualifications (Required)

• At least 2 years of relevant experience
• Highest ethical standards
• Excellent attention to detail
• High sense of responsibility and ownership to track tasks and take responsibility for completing them
• Ability to handle and prioritize multiple requests from different stakeholders
• A can-do attitude to take on tasks that are wide-ranging to support executive and company needs
• Strong people skills and teamwork abilities while capable of working independently

Qualifications (Preferred)

• Prior experience in recruiting
• Proven track record of implementing and improving processes

Applicants must be authorized to work for any employer in the U.S. We cannot sponsor or take over sponsorship of an employment Visa at this time.