Project Administrative Assistant

About Us:

George Allen Construction is a premier construction firm specializing in both commercial construction and railroad construction projects. With over 45 years of business, our company has built a great reputation for delivering high-quality, innovative, and sustainable solutions to our clients.

Responsibilities:

• Assists with attaining appropriate quotes, pulling required company documents together, and preparing final project package in an accurate and timely way.
• Assists Project Manager at Project on-set, ensuring all necessary documents, project schedule(s), and other required items are available and ready for the project prior to start date.
• Handles Request for Information (RFI’s), change orders, and overall contract document management and submittals, ensuring all required project documents are received, in order, and provided to the correct sub-contractor(s), vendor(s), and project owners in an effective way.
• Assembles subcontracting agreements based on the Project Scope of Service provided by Project Manager.
• Tracks and collects required project insurance documents and ensures proper tracking with insurance vendors.
• Acts as a Liaison between vendors, Project Managers, and Superintendents to follow up on documents and project open items to ensure project is meeting specifications and schedule.
• Creates change orders in the system and sends to sub-contractors for approval based on requests received from the Project Manager and/or Superintendent.
• Creates an Operations and Maintenance Manual (O&M) for new construction sites, ensuring all major mechanical user manuals and warranties are in place.

Qualifications:

• Minimum of five years of administrative experience, preferably in construction-related roles.
• Strong organizational, time management, and multitasking skills in a small corporate environment.
• Exceptional oral and written communication skills, with proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Ability to present information effectively in one-on-one and small group settings.
• Demonstrated sound judgment and high ethical standards.
• Why Join Us:
• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, vision insurance, 401(k) plan with company match, paid time off and holidays.
• Great growth possibilities in a stable working environment
• Over 90% repeat clients
• Learn from the best employees with over 1,000 years of cumulative experience