Accounts Receivable and Collections Specialist

Summary of Position:

The A/R and Collections Specialist is responsible for managing the company's accounts receivable and collections processes. The specialist will work closely with internal departments and external customers to resolve billing issues, minimize overdue balances, and ensure a smooth cash flow for the organization. In this collaborative role, you will be responsible for preparing and submitting invoices and collections on past due customer accounts, maintaining clear, accurate and up-to-date records. This position requires strong attention to detail and involves preparing reports, along with completing various assigned tasks, while consistently meeting accounting deadlines.

Essential Duties for all Employees

· Maintain a clean and safe work environment that promotes work safety and product integrity.

· Must follow all Safety, HACCP & GMP requirements always.

· Adaptable to a fast-paced environment.

· Willing to be flexible to accommodate changing business conditions.

· Ensure cleanliness around facility, freezer and production area.

· Comply with OSHA safety and health rules.

Job Specific Duties & Responsibilities

· Generate and distribute invoices, statements, and account summaries according to company practices.

· Responsible for Accounts Receivable Aging, Collections, and Claims for all customer accounts.

· Ensuretransactions are accurately recorded in the accounting system.

· Monitor deliveries from Third-Party Warehouses to ensure accurate billing.

· Support maintaining customer master records.

· Actively follow up on overdue accounts.

· Investigate and resolve discrepancies related to billing and credits.

· Resolve collections by examining customer payment plans, payment history and/or credit line.

· Respond to customer inquiries regarding billing, payments, and statement requests.

· Process customer credit applications, including follow-up with trade and bank references.

· Works closely with and supports the Treasury and Accounting Manager.

· Assist in month-end closing.

Qualifications:

· Bachelor’s degree in accounting, Finance, Business Administration, or a related field (preferred).

· 3-5 years of experience in accounts receivable, billing, and collections.

· Proficiency in accounting software HANA SAP Business One (preferred).

· Microsoft Office Suite

· Strong attention to detail, organizational skills, and ability to manage multiple tasks.

· Analytical and problem-solving skills.

· Customer service-oriented mindset.

· Strong interpersonal skills and ability to work with diverse teams.

· Ability to handle confidential information with integrity.

· Excellent verbal and written communication skills for interacting with customers and internal teams.

· Ability to effectively manage time and meet set targets and deadline.

Physical Requirements

· Work performed primarily in an office, sitting for extended periods of time.

· Occasional lifting up to ten lbs.

· Must be able to work in a climate controlled, office environment.

· Must be able to work on multiple assignments under moderate stress levels.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Compensation

The final determination of a successful candidate's starting pay will vary based on several factors, including market location, job-related knowledge, skills, education, and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. Our goal is to provide competitive pay that recognizes your experience, credentials, and education alongside our benefits program to meet your needs.

Equal Employment Opportunity

George Chiala Farms, Inc. is an Equal Opportunity Employer

Job Type: Full-time

Pay: $30.00 - $33.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $30 - $33