What are the responsibilities and job description for the Administrative Assistant position at Georgia Eye Institute of the Southeast LLC?
Job Description
Job Description
Description :
Job Title : Executive Administrative Assistant
Location : Savannah, GA
Reports To : Vice President of Finance
Employment Type : Full Time
Job Summary :
The Administrative Assistant will provide essential administrative support to ensure the smooth operation of the office and assist in various day-to-day tasks. The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks efficiently while maintaining a positive and professional demeanor.
Key Responsibilities :
Office Management :
Manage the day-to-day operations of the office, including organizing and maintaining files, handling incoming and outgoing mail, and managing office supplies.
Answer and direct phone calls, greet visitors, and manage correspondence.
Schedule and coordinate meetings, appointments, and events, including preparing meeting rooms and arranging catering when necessary.
Administrative Support :
Provide administrative support to team members, including preparing documents, reports, and presentations.
Assist in the preparation and distribution of company communications, newsletters, and memos.
Manage calendars and appointments for management and other staff as needed.
Maintain and update contact lists and databases.
Data Entry and Record Keeping :
Accurately enter, update, and maintain records and databases, ensuring data integrity and confidentiality.
Organize and maintain physical and electronic filing systems, ensuring easy retrieval of information.
Assist with the preparation of reports by collecting and analyzing data.
Project Assistance :
Assist with special projects as needed, providing administrative and logistical support.
Conduct research and compile information for reports and presentations.
Assist in planning and organizing company events and activities.
Communication and Coordination :
Serve as a point of contact for internal and external inquiries, ensuring timely and accurate responses.
Coordinate communication between departments, team members, and external partners.
Assist in managing social media accounts and company website updates as needed.
Requirements : Qualifications :
Education :
High school diploma or equivalent required.
Associate’s degree in Business Administration or a related field preferred.
Experience :
Minimum of 2 years of experience in an administrative or office support role.
Experience in a professional office environment preferred.
Skills :
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Attention to detail and accuracy in data entry and document preparation.
Ability to handle confidential information with discretion.
Attributes :
Professional and courteous demeanor.
Ability to multitask and prioritize tasks in a fast-paced environment.
Strong problem-solving skills and proactive approach to work.
Ability to work independently and collaboratively as part of a team.
Working Conditions :
This role requires the ability to work in an office environment, with frequent use of computer equipment. Occasional lifting of office supplies or equipment may be required.
Compensation :
Competitive salary and benefits package commensurate with experience.
Application Process :
Interested candidates should submit a resume and cover letter outlining their qualifications and experience.
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