What are the responsibilities and job description for the Administrative Assistant position at Statesboro, City of (GA)?
JOB
The Administrative Assistant provides administrative support for Fire Department operations.
EXAMPLE OF DUTIES
Requisitions open positions; schedules interviews; maintains confidential applicant documentation.Reviews payroll records for accuracy and completeness; Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.Submits requisitions and purchase orders to Finance Department; prepares and validates monthly spending reports.Assists in managing annual budgets, including tracking, categorizing, and detailing all expenditures; analyzes data to assist with budgetary projections.Compiles and submits uniform orders; communicates with vendors and resolves errors and other issues.Maintains and updates rosters, calendars, and forms.Develops and maintains electronic and hard copy files and records.Responds to open records requests.Prepares a variety of forms, reports, agendas, minutes, and other materials.Posts and updates information to the department’s social media accounts; updates department website.Submits IT help desk tickets in order to resolve hardware and software issues.Prepares documentation for the GBI audit.Reviews incident reports for completion and clarity; exports incident data and submits NFIRS reports to FEMA in a timely fashion.
SUPPLEMENTAL INFORMATION
The selected candidate must complete the following requirements prior to starting with the City of Statesboro: Background InvestigationPre-Employment Urinalysis
The Administrative Assistant provides administrative support for Fire Department operations.
EXAMPLE OF DUTIES
Requisitions open positions; schedules interviews; maintains confidential applicant documentation.Reviews payroll records for accuracy and completeness; Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.Submits requisitions and purchase orders to Finance Department; prepares and validates monthly spending reports.Assists in managing annual budgets, including tracking, categorizing, and detailing all expenditures; analyzes data to assist with budgetary projections.Compiles and submits uniform orders; communicates with vendors and resolves errors and other issues.Maintains and updates rosters, calendars, and forms.Develops and maintains electronic and hard copy files and records.Responds to open records requests.Prepares a variety of forms, reports, agendas, minutes, and other materials.Posts and updates information to the department’s social media accounts; updates department website.Submits IT help desk tickets in order to resolve hardware and software issues.Prepares documentation for the GBI audit.Reviews incident reports for completion and clarity; exports incident data and submits NFIRS reports to FEMA in a timely fashion.
SUPPLEMENTAL INFORMATION
The selected candidate must complete the following requirements prior to starting with the City of Statesboro: Background InvestigationPre-Employment Urinalysis