Office of Procurement, GST051, Administration Assistant 2, Prequalification Coordinator, PG: G

STATE PROFILE SUMMARY: Under general supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

JOB RESPONSIBILITIES:

·         Under general supervision, independently performs complex para-professional tasks requiring specialized knowledge in a program area.

·         Tasks include receiving and reviewing, filing, and drafting correspondence in support of respected office, working with the division professionals and staff in identifying issues and resolve problems.

·         This position will be the first point of contact for the office on telephone calls and visits.

Additional duties

·         Effectively communicate with clients and customers verbally and in writing

·         Proof reading for proper grammar, punctuation/spelling

·         Gather organize, research, evaluate, and maintain information

·         Communicate by a variety of methods such as presentations and/or discussions

·         Perform basic mathematical computations

·         Data Entry

·         Maintain a positive and professional image as the first point of contact to customers/clients

·         Work with  applications such as Microsoft Office (Word, Excel, Outlook, Access)

·         Provide Quality Customer Service

MINIMUM QUALIFICATIONS

The selected candidate must meet the advertised minimum qualifications to include State Entry Qualifications as well as Agency Specific Minimum Qualifications

STATE ENTRY QUALIFICATIONS:

·         High School diploma/ GED and three (3) years of job-related experience.

OR

·         One (1) year of experience required at lower-level Admin Assistant 1 (GST050) or position equivalent

AGENCY SPECIFIC QUALIFICATIONS:

·         Three or more years of experience in the area of assignment.

·         One years of experience in reviewing technical documents and/or reports such as financial documents or other sensitive files

·         Three years of experience using software applications such as Microsoft Office (Word, Excel, Outlook, Access)

·         One year of experience with People Soft Financials

·         One year of experience ordering office supplies

·         Three years of experience proof reading documents

AGENCY PREFERRED COMPETENCIES: (KSAs)

·         Experience in reviewing and analyzing technical documents and/or reports such as financial documents and other sensitive files.

·         Demonstrated knowledge of the Department's programs, policies, and procedures as it relates to advertised position.

IMPORTANT INFORMATION FOR ALL GDOT JOBS 

The interview is just one part of the overall selection process and is not the only criteria used to make the final selection.  In addition to the interview, the final selection is based on the applicant’s work history and performance (documented in HR and/or Office files), PeopleSoft/employee status (i.e. rehire code), employee performance reviews, personnel file review (HR & Office Files), criminal background check, employment reference checks (including references and commendations from Managers and other relevant documentation) and, for supervisory positions, demonstrated leadership skills based on past and current work history will be considered.  

Good Employment Standing:

In accordance with the Interview and Selection Process (ISP), an applicant must have no active disciplinary actions to be in good employment standing.  Actions that may disqualify an applicant include letters of reprimand (active for 12 months after issuance date); suspension without pay or disciplinary demotion (active for 12 months from the effective date); Performance Improvement Plans (PIP) and Leave Restriction Plans (active until 12 months after the date of conclusion).  In addition, an employee must have an overall ePerformance rating score of three (3) or higher on their most current evaluation.  Please note that Memorandums of Concern are not considered disqualifying factors.  Human Resources may remove any employee from consideration for selection who is pending a disciplinary action; however, if the action is resolved in the employee’s favor, he or she will be allowed to compete. 

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT.

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE 

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR

CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED.

UPON PROMOTION, THE SELECTED CANDIDATE WILL RECEIVE 10% or THE GDOT JOB SPECIFIC MINIMUM SALARY, WHICHEVER IS GREATER. 

GDOT IS AN EQUAL OPPORTUNITY EMPLOYER

Salary : $39,050