Executive Administrative Assistant

Description

Take a leap and join our team!

At Gesa, we believe in the power of our people. Coming from all walks of life, our team members’ individual stories and unique experiences are our most valuable asset. But it’s how we come together, igniting our collective compassion and commitment to empowering our communities, that makes us succeed. Because we know we go further when we go together.

Here you can join a team who is passionate about serving others, has a desire to do good, and shares a deep love of people. You can engage in meaningful work that impacts your community. You can challenge yourself and grow in your career. And, you can rest assured that your wellbeing and prosperity are our priority.

Get to know us:

Role Summary:

The Executive Administrative Assistant provides high-level administrative support for the executive team by conducting research, preparing statistical reports, handling information requests, recording and maintaining meeting minutes, and performing clerical functions such as preparing correspondence, greeting visitors, arranging conference calls, scheduling meetings, database entry, travel arrangements and Outlook scheduling. Duties are performed in support of assigned executives and the President/CEO as requested.

What You Will Be Doing:

• Support executives and others as assigned by performing clerical tasks relating to various department functions.
• Prepare executive agendas, make travel arrangements, and handle logistics for committee, board and other meetings, and record and maintain minutes as assigned.
• Ensures business licenses are maintained with city and state agencies.
• Complete assigned responsibilities with minimum errors.
• Answer phones, file, perform tasks such as communication and database entry, create and maintain reports, executive expense reports, other documents, presentations and forms, and schedule facility meetings.
• Retrieve and process postal and inter-departmental mail and direct to appropriate recipients.
• Monitor and order supplies, coordinate the distribution of supplies and materials, log and audit items as assigned.
• Maintain a dependable record of attendance and timeliness.
• Communicate with vendors as needed to coordinate assigned activities.
• Must understand and perform regulatory requirements as applicable to job responsibilities. Maintain awareness of policies related to duties and responsibilities.
• Attend credit union and other training sessions, conferences, or seminars as approved by the team leader.
• Maintain and protect all sensitive data utilizing the highest standard of confidentiality and professionalism. Consistently display respect for all areas of diversity and levels of knowledge.
• Maintain cohesive relationship with other departments and co-workers.
• Respond to member and/or team member requests for information as required.
• Maintain work area and perform tasks in a safe and sound manner.
• Display mutual respect, trust and dignity, act in the best interest of the credit union at all times.
• Seek opportunities for achievable process improvements and bring to team leader with recommendations.
  
  
  

About You:

• Ability to work independently and carry out tasks with minimal supervision.
• Ability to organize, prioritize and respond simultaneously to multiple tasks and requests.
• Ability to promote and participate in a cohesive team environment and support others.
• Ability to effectively and professionally communicate ideas and information, both orally and in writing.
• Ability to solve problems and locate and correct errors.
• Ability to analyze information and recommend achievable process improvements.
• Ability to professionally interact with members and coworkers at all times.
• Ability to operate standard office equipment and computer programs.
• Minute-taking, transcription, business grammar, and technical editing skills.
  
  
  

Certifications/Licenses:

• An administrative certification is preferred such as IAAP’s Certified Administrative Professional.
• Certification in the use of Microsoft Office is also recommended.
  
  
  

Qualifications

What You Will Need:

• Five (5) to eight (8) years of similar or related experience. Department specific experience may be desired.
• Some travel is required to attend credit union training or to complete duties.
• Demonstrated tact and professional behavior required.
• Proficient with standard office equipment, databases, Microsoft Office software including Excel, PowerPoint, and Outlook. Experience with department specific programs desired.
• Knowledge and understanding of credit union services and products desired.
  
  
  

Our Team Member Value Proposition:

In exchange for bringing your talent to Gesa, here are a just a few of the benefits and perks we offer:

• Competitive Pay
• Medical, Dental, Vision, and Life Insurance
• 20 days/year of Paid Time Off – Plus 10 Paid Holidays!
• 401(k) Match
• Incentive Program
• Tuition Assistance and Student Loan Repayment
• Commuter Benefits
• Paid Time Off to Volunteer in the Community
• Product discounts
• Engaging Work Environment
• Rewards and Recognition Programs
  
  
  

Salary Range:

$25.11 - $37.67

Get wise to what’s possible with a career at Gesa. Join us!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact the HR Department at (509) 378-3100 or hrmail@gesa.com to request an accommodation.

Gesa Credit Union reserves the right to revise or change the job description as the need arises. This job description is not all inclusive of total job responsibilities nor does it constitute a written or implied contract of employment.

Selected candidate(s) must be able to pass a pre-employment credit/background check.

Gesa Credit Union is an Equal Opportunity Employer and strong advocate of workforce diversity. Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran.