Event Production Project Manager

Job Overview

We are seeking a seasoned Project Manager with expertise in temporary structures, staging, or large-scale event production. The ideal candidate will possess a meticulous attention to detail and a proactive approach to overseeing projects from inception to completion, ensuring that they adhere to budgetary, timeline, and quality parameters. This role is perfect for those who excel in a fast-paced environment and thrive on collaborating with diverse teams to bring ambitious events to fruition.

Key Responsibilities

As a Project Manager, Your Primary Duties Will Include

• Reviewing project plans and interpreting drawings to evaluate inventory and fabrication requirements.
• Assessing equipment availability and managing procurement processes to prevent scheduling conflicts.
• Developing labor estimations for project setup and breakdown activities.
• Establishing and tracking budgets related to labor, materials, and logistics.
• Securing necessary permits and ensuring compliance with local building regulations.
• Conducting pre-planning meetings and site visits to liaise with clients and vendors.
• Arranging rental equipment, including forklifts, trucks, and scaffolding, ahead of each project.
• Overseeing timelines and communicating updates to the Operations team.
• Visiting job sites to verify that work progresses according to plans and quality standards.
• Providing technical guidance to teams to ensure compliance with project specifications.
• Managing inventory and ensuring all materials are accounted for accurately.
• Maintaining and updating budgets to reflect real-time project progress.
• Generating comprehensive weekly reports for large projects and communicating significant changes to senior management.
• Documenting final project details to enhance efficiency in future projects.
• Reconciling invoices and finalizing budgets in a timely manner.
• Overseeing material allocation and ensuring proper return of rental equipment.
• Conducting post-event evaluations to assess operational performance and identify potential improvements.
• Creating as-built drawings for recurring projects to increase accuracy year over year.
  
  

Required Skills

Successful candidates will possess the following skills:

• 3-5 years of project management and operational experience, preferably in construction, event production, or equipment rental.
• Comprehensive knowledge of temporary structures, including clear span tents, mezzanines, and multi-level designs.
• Familiarity with products from Höcker HTS, RÖDER, Losberger, or Velderman is advantageous.
• Strong budgeting capabilities and proficient tracking of project expenses.
• Exceptional problem-solving and analytical skills.
• Outstanding communication and interpersonal skills, enabling effective collaboration with cross-functional teams.
• Willingness to travel regularly and work on-site as necessary.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and general data management tools.
• Fluent in English, both written and spoken; Spanish proficiency is a plus.
• Valid driver’s license and the ability to meet company vehicle requirements.
  
  

Qualifications

• 3-5 years of experience in project management.
• Strong understanding of temporary structures.
• PMP certification is preferred, though not mandatory.
  
  

Career Growth Opportunities

This role presents significant potential for professional advancement within the project management and operations sectors of the event production industry. Joining our team opens doors to a dynamic environment where your skills can flourish and your career can thrive.

Company Culture and Values

We pride ourselves on fostering a collaborative and innovative workplace. Our dedication to teamwork and high-quality project execution is at the core of our organizational values. We champion a culture of continuous improvement and respect diverse perspectives, paving the way for a vibrant and inclusive work environment.

Compensation And Benefits

We offer a competitive salary commensurate with experience, along with performance-based incentives. Our comprehensive benefits package includes:

• Health, Dental, and Vision Insurance
• Life Insurance
• Paid Vacation and Holidays
• Floating Holiday
• 401(k) with Company Match
• Tuition Reimbursement
  
  

If you are eager to lead impactful projects and contribute to the success of large-scale event productions, we encourage you to apply!

Employment Type: Full-Time